Executive Assistant to Director

Are you a highly organised, proactive professional who thrives in a fast-paced environment? Do you enjoy being the trusted right-hand person and extension who keeps everything running smoothly? Barry Plant Berwick is seeking an exceptional Executive Assistant to support our Director, Matt Ketteringham.

Barry Plant is one of Australia's most respected real estate brands, recognised for delivering exceptional service and outstanding results. We pride ourselves on our collaborative culture, commitment to excellence, and passion for supporting our people to succeed.

As Executive Assistant to the Director, you will play a pivotal role in the day-to-day operations of a high-performing sales business. This is much more than an administration role—you will be responsible for managing priorities, coordinating workflows, maintaining strong client relationships, and ensuring the Director can focus on what they do best: leading the team, driving performance, and growing the business.

If you're someone who enjoys taking ownership, anticipating needs before they arise, and being an integral part of a successful team, we'd love to hear from you.

Key Responsibilities

• Provide comprehensive executive and administrative support to the Director.

• Manage the Director's diary, appointments, meetings, and daily priorities.

• Coordinate listings from appraisal through to settlement, ensuring every stage of the sales process runs efficiently.

• Prepare listing documentation, authority forms, contracts, marketing submissions, and sales documentation.

• Liaise professionally with vendors, purchasers, solicitors, conveyancers, trades, photographers, and internal departments.

• Coordinate marketing campaigns and ensure all advertising is accurate and delivered on schedule.

• Prepare correspondence, reports, presentations, and client communications.

• Maintain accurate records within the CRM and ensure compliance documentation is complete.

• Monitor key deadlines and proactively manage tasks to ensure nothing is overlooked.

• Support the Director with business planning, projects, and operational initiatives.

• Deliver an exceptional client experience through outstanding communication and attention to detail.

About You

We're looking for someone who:

• Has previous experience in real estate administration or executive support.

• Is exceptionally organised with the ability to manage multiple priorities and meet deadlines.

• Has outstanding communication and interpersonal skills.

• Is proactive, resourceful, and able to anticipate the needs of a busy Director.

• Maintains a high level of professionalism, discretion, and confidentiality.

• Possesses exceptional attention to detail and accuracy.

• Works well independently while also contributing positively to a collaborative team environment.

• Is confident using Microsoft Office, Google, CRM systems, and real estate software.

• Holds a current Agent's Representative Certificate or Real Estate Licence (preferred).

Why Join Barry Plant Berwick?

• Work alongside one of the area's leading Directors.

• Become part of a supportive, high-performing team with an outstanding reputation.

• Enjoy opportunities for professional growth and career development.

• Make a genuine impact by helping drive the success of a thriving real estate business.

If you're ready to take the next step in your real estate career and become an invaluable part of a successful Director's business, we'd love to hear from you.

Apply now and open the door to your next career with Barry Plant Berwick.

Barry Plant Berwick is an equal opportunity employer. We welcome applications from candidates of all backgrounds and experiences. Please note that only shortlisted applicants will be contacted. Thank you for your interest.