Sales & Lease Administrator - $90K ++ REIQ Award Winning Agency (Full-time)

About the role

Chase Commercial is seeking a Sales & Lease Administrator to join our award-winning team in Milton, Queensland. This is a full-time position that plays a vital operational role in supporting our commercial real estate transactions and leasing activities. As a Sales & Lease Administrator, you will be the backbone of our transaction process, ensuring that all sales and lease agreements are processed efficiently, accurately and in compliance with relevant regulations. This position is essential to maintaining our reputation for excellence and supporting our agents in delivering outstanding service to clients.

Key responsibilities

• Processing and managing sales and lease documentation from initiation through to completion

• Liaising with solicitors, finance providers, landlords, tenants and all relevant parties to progress transactions

• Preparing contracts, memoranda of understanding and other legal documentation required for sales and leasing transactions

• Coordinating settlement and lease commencement activities, including date scheduling and document coordination

• Maintaining accurate and up-to-date records of all transactions in property management systems and databases

• Conducting due diligence checks and verifying client information and documentation

• Responding to client enquiries regarding transaction progress and providing regular updates

• Preparing marketing materials and property documentation as required

• Assisting with administrative tasks including filing, data entry and general office support

• Ensuring compliance with real estate legislation, codes of conduct and internal procedures

What we're looking for

• Demonstrated experience in a real estate administration, conveyancing or similar role, preferably in a commercial property environment

• Strong knowledge of real estate transactions, sales processes and leasing procedures

• Proficiency in using property management software and Microsoft Office applications

• Excellent written and verbal communication skills with the ability to communicate clearly with diverse stakeholders

• Strong organisational and time management abilities with the capacity to manage multiple transactions simultaneously

• Meticulous attention to detail and commitment to accuracy in all documentation and data entry

• A professional and courteous demeanour with a customer-focused approach

• Ability to work both independently and as part of a collaborative team

• Understanding of relevant real estate legislation and compliance requirements

• Desirable: Registration with the Real Estate Institute of Queensland (REIQ) or willingness to pursue relevant qualifications

What we offer

At Chase Commercial, we value our team members and are committed to creating a supportive and professional work environment. We offer:

• Competitive remuneration package reflective of experience and qualifications

• Opportunity to work within an award-winning agency recognised for excellence in the commercial real estate sector

• Professional development opportunities and support for pursuing relevant qualifications such as REIQ registration

• Collaborative team culture with access to experienced mentors and colleagues

• Flexible working arrangements where possible to support work-life balance

• Access to ongoing training and development in real estate practices and systems

About us

Chase Commercial is a leading commercial real estate agency based in Milton, Queensland. We are an award-winning firm recognised for our expertise, professionalism and commitment to delivering exceptional results for our clients. Our team specialises in commercial sales, leasing and property management across the Brisbane region. We pride ourselves on our strong client relationships, innovative approach and dedicated team members who are passionate about real estate. At Chase Commercial, we believe in fostering a culture of excellence, collaboration and continuous improvement.

Apply now

If you meet the above criteria and are interested in joining our dynamic team, please submit your resume and a cover letter outlining your relevant experience and why you would be an excellent fit for this position. We look forward to hearing from you.