Personal Assistant to Director

| Part-Time | 4-Month Initial Contract | 2–3 Days per Week

About the Business

We are a family-owned business with more than 40 years of history, operating in the holiday village accommodation sector across two properties with more than 500 sites.

We are currently preparing for the sale of the business and are seeking a capable, experienced and highly organised Personal Assistant to the Director to provide direct support during this important period.

The Director is very hands-on, personable and involved across all aspects of the business. This role will provide practical administrative and organisational support to help ensure that the day-to-day demands of the business continue to be managed effectively and that the process leading up to the sale runs as smoothly as possible.

About the Role

This is a part-time position for an initial four-month contract, with the possibility of extension.

The role will generally involve two to three days per week, with specific days and hours to be negotiated with the successful applicant.

The position will be primarily based at our business in Ashmore, with occasional work required at the Director's residence.

This is a varied role suited to someone who is comfortable working closely with a Director, managing confidential information, juggling competing priorities and simply getting things done.

Key Responsibilities

Working directly with the Director, your responsibilities will include:

·        Providing day-to-day administrative and organisational support

·        Managing, sorting and prioritising information and tasks

·        Handling confidential and sensitive information with absolute discretion

·        Preparing, formatting and proofreading correspondence and documentation

·        Maintaining accurate records, files and information

·        Coordinating appointments, meetings and commitments as required

·        Following up outstanding matters and ensuring tasks are progressed

·        Assisting with the preparation and organisation of information relating to the business sale

·        Undertaking research and gathering information as required

·        Liaising with staff, professional advisers and other stakeholders

·        Identifying matters requiring attention and bringing them to the Director's attention

Assisting with general business administration and other tasks as required

About You

We are looking for someone who is highly organised, trustworthy, practical and switched on.

You will need to be able to look at a collection of information or competing requests, work out what matters most and take appropriate action without needing to be told every step.

You will have:

·        Exceptional discretion and the ability to deal appropriately with sensitive and confidential information

·        Outstanding attention to detail

·        The ability to triage information and prioritise competing tasks

·        Exemplary written communication skills

·        Superior administrative and organisational skills

·        The initiative to seek assistance, clarification or information when required

·        The ability to work independently and take ownership of tasks

·        The ability to work effectively as both an individual and team player

·        Good judgement, common sense and a practical approach

·        A professional, personable and approachable manner

·        The ability to remain calm and organised when priorities change

Previous experience in a Personal Assistant, Executive Assistant, senior administration or similar role will be highly regarded.

What We Offer

·        Part-time employment, 2–3 days per week

·        Days and hours negotiated with the successful applicant

·        Four-month initial contract, with the possibility of extension

·        Direct working relationship with the Director

·        A varied and interesting role within an established family-owned business

·        A professional and personable working environment

·        The opportunity to play an important role in helping the business navigate an important period of transition

To Apply

If you are an experienced administrator who is highly organised, discreet, capable and comfortable working closely with a hands-on Director, we would like to hear from you.

Please submit your resume and a brief covering letter outlining your relevant experience, availability and why you believe you would be suited to the role.