Vocational Education and Training (VET) Coordinator

Vocational Education and Training Coordinator

Part time – 22.8 hours per week | Fixed-term contract | Reservoir

Prace is seeking an organised and knowledgeable VET Coordinator to support the effective, compliant and student-centred delivery of our vocational education and training programs.

This is a varied, hands-on coordination role spanning the student and course lifecycle. You will work closely with trainers, administration staff, students, employers and community partners to support quality delivery, meet regulatory and contractual requirements, and promote positive student participation, retention and outcomes.

About the role

Reporting to the VET Development and Delivery Manager, the VET Coordinator supports the rollout and oversight of Prace’s vocational education and training programs.

The role coordinates important student, trainer, assessment and compliance processes and helps ensure that programs meet Prace requirements, regulatory standards and funding and contractual obligations.

Based primarily at Merrilands Community Centre in Reservoir, the position may also involve visits to course delivery sites and liaison with employers, community organisations and employment service providers across Melbourne’s northern metropolitan region.

Key responsibilities

The VET Coordinator will:

• conduct pre-training review interviews with prospective students and explain course requirements, expectations and delivery arrangements

• coordinate student enrolment handovers and orientation processes

• monitor attendance, student progress and assessment submissions and follow up outstanding actions

• collect and monitor required student and course documentation, including training plans, practical placement workbooks, digital declarations, unit outcomes and Working with Children Checks

• maintain accurate, complete and audit-ready records

• support trainers with lesson plan tracking, course administration, equipment and learning resources

• monitor practical placement allocations and associated documentation

• conduct delivery-site checks covering facilities, resources, safety and compliance requirements

• contribute to course promotion and marketing activities

About you

You will be an organised and proactive coordinator who understands the importance of accurate records, timely follow-up and clear communication in a regulated education environment.

You will bring:

• sound knowledge of the Australian VET system and current Victorian regulatory and funding requirements

• demonstrated experience coordinating accredited VET programs and associated student, trainer, assessment, placement and compliance processes

• strong planning and organisational skills, with the ability to manage competing priorities and follow outstanding matters through to completion

• excellent attention to detail and the ability to maintain accurate and audit-ready records

• strong digital skills, including experience with Microsoft 365, SharePoint, Google Classroom or similar learning or student management platforms

• strong written and verbal communication and stakeholder engagement skills

• the ability to explain requirements clearly and work effectively with students, trainers, employers, community organisations and colleagues

• the ability to work both independently and collaboratively, exercise sound judgement and identify and escalate risks.

Experience in adult and community education, a Learn Local provider or a similar environment would be highly regarded, particularly where this has involved supporting learners from diverse backgrounds or learners experiencing barriers to participation.

Qualifications and experience

Applicants must have:

• TAE40122 Certificate IV in Training and Assessment, or a successor or equivalent credential meeting current VET regulatory requirements (essential).

• demonstrated experience coordinating accredited VET programs and their associated student, trainer, assessment, practical placement and compliance processes (essential).

• a relevant tertiary qualification in vocational education and training, adult education, education, community services, business administration or a related field, or substantial equivalent experience in an RTO or adult and community education setting (desirable).

About Prace

For more than 30 years, Prace has provided innovative, accessible and high-quality education and community programs across Melbourne’s north.

Prace is a Learn Local provider, Registered Training Organisation, funded Neighbourhood House, registered charity and the operator of Prace College, an Independent Specialist School.

Guided by our vision of changing lives through education, we provide accessible education opportunities that build self-reliance and hope, strengthen communities and help break cycles of poverty and disadvantage.

Why join Prace?

At Prace, you will contribute to education and training programs that make a practical difference in the lives of students and the wider community.

We offer:

• meaningful work within a community-focused education organisation

• a varied role with contact across the full student and course lifecycle

• the opportunity to work collaboratively with trainers, students, employers and community partners

• a supportive and inclusive working environment

• salary packaging benefits.

Prace is committed to equity, diversity and equal opportunity. We actively promote and protect the safety and wellbeing of children and young people and have zero tolerance for child abuse: Prace Child Safety Code of Conduct. See our Child Safety Code of Conduct here:https://prace.vic.edu.au/wp-content/uploads/2026/04/Prace-Child-Safety-Code-of-Conduct-2026.pdf.

We encourage applications from people of diverse backgrounds and experiences.

Employment conditions

This is a fixed-term, part-time position working 22.8 hours per week.

The position is classified at Adult Community Education Employees, General Staff Level 6 under the applicable workplace agreement. Salary packaging is available.

Employment is subject to:

• a satisfactory National Police Records Check

• a current Working with Children Check or VIT registration

• a current Victorian driver licence

• satisfactory completion of a six-month probationary period.

A current First Aid certificate is desirable.

This position involves child-connected and child-related work.

How to apply

Applications should include a current resume and a cover letter addressing the selection criteria:

Essential

1. Sound knowledge of the Australian VET system and current regulatory and funding requirements in Victoria.

2. Demonstrated ability to coordinate student and course lifecycle processes, including pre-training reviews, enrolment and orientation, attendance and progress monitoring, assessment tracking, practical placements, and completion and compliance documentation.

3. Strong planning, organisational skills, including the ability to manage competing priorities, maintain accurate and audit-ready records, and identify and follow up outstanding actions.

4. Strong digital skills, including the ability to use Microsoft 365, SharePoint, Google Classroom or similar student or learning management platforms.

5. Strong written and verbal communication, interpersonal and stakeholder engagement skills, including the ability to explain requirements clearly, support students, follow up trainers, and liaise effectively with employers, community organisations and other stakeholders.

6. Demonstrated ability to work independently and collaboratively, exercise sound judgement, and identify and escalate risks affecting VET quality or compliance.

Desirable

1. Experience working in an adult and community education, Learn Local or similar setting and supporting learners from diverse backgrounds or experiencing barriers to participation.

Applicants must meet all relevant employment, qualification and screening requirements.

For more information phone Amitoj on 9462 6077.