Part-Time Bookkeeper (AI-Savvy)

About the role

We're looking for an experienced bookkeeper to own the day-to-day finance function across our project entities. It's a part-time role (20 hours per week, flexible days, work from home) suited to someone who wants genuine ownership without a full-time commitment. This isn't a plain data-entry job. We want someone who is actively using AI tools to do the work faster and better — automating invoice capture, reconciliations and reporting rather than grinding through them manually.

Key responsibilities

• Manage accounts payable and receivable across multiple project SPVs and the head entity

• Process subcontractor and supplier invoices, progress claims, retentions and variations

• Job costing — allocate costs to the right project, stage and lot, and keep the cost-to-complete honest

• Bank and credit card reconciliations, plus loan and drawdown reconciliations with our financiers

• Prepare BAS/IAS and GST reporting, including GST on property transactions and margin scheme treatment

• Run payroll, superannuation, PAYG and related compliance

• Maintain cashflow forecasts and flag funding gaps before they become urgent

• Prepare month-end reporting packs for the directors, and liaise with our external accountant at year end

• Keep contract, insurance and compliance documentation (subcontractor licences, insurances, statutory declarations) current

• Build and improve AI-assisted workflows across the finance function — document extraction, invoice coding, reporting drafts, exception checks

About you

• 3+ years' bookkeeping experience, ideally in property development, construction or a multi-entity environment

• Strong Xero skills, including multi-entity and job/project tracking

• Solid working knowledge of Australian BAS, GST, payroll and superannuation obligations

• Demonstrated practical use of AI tools (Claude, ChatGPT, Grok) in a finance or admin context — you should be able to give real examples of what you've automated or sped up

• Accuracy under pressure and the judgement to raise issues early rather than quietly work around them

• Cert IV in Accounting and Bookkeeping (or higher) — desirable

• Experience with retentions, security of payment claims and progress claim schedules — desirable

• Comfort building simple automations (Zapier, Make, Power Automate, or scripting) — desirable

About us

Edan Property is a property development business delivering projects across greater Sydney. We handle everything from site acquisition and DA through to construction delivery, Sales and settlement. We're a small, hands-on team — which means the person in this role has real visibility over the numbers and a direct line to the directors.

Benefits

• Real ownership of the finance function in a growing development business

• Flexible part-time hours that fit around family or other work

• Direct access to the director — no layers, fast decisions

• We actively encourage and fund AI tooling; if you find a better way to do something, you'll be backed to implement it

• Superannuation