Corporate Receptionist/Administration Assistant

William Buck, more than advisors: We understand that exceptional advice comes from passionate people who thrive in an environment where they feel empowered to shape outcomes. That's why at William Buck, we've created what we like to call the 'just-right' model – a top tier firm that's perfectly sized to ensure every employee has a tangible impact. William Buck is the perfect place to start, grow or take your career to the next level. Be part of a dynamic team that prides itself on delivering advice that makes a difference.

Description of the role: We’re seeking a proactive Receptionist to join our Administration and Operations team. In this role, you will act as the firm's first point of contact, providing support and assistance to both clients and staff. 

What your day might look like: 

• General reception activities – Providing a professional and welcoming front-of-house experience for clients, visitors, and staff, while ensuring the reception area remains organised and presentable.

• Managing meeting rooms – Coordinating meeting room bookings, preparing rooms for internal and external meetings, and ensuring facilities and equipment are available and functioning.

• Answering incoming calls – Professionally handling incoming phone enquiries, directing calls to the appropriate team members, and taking accurate messages when required.

• Managing distribution of incoming mail – Receiving, sorting, and distributing incoming mail and deliveries to the appropriate recipients in a timely manner.

• General practice administration – Assisting staff with document scanning, printing, copying, and electronic filing to support efficient business operations.

• Ordering of supplies – Monitoring and replenishing office, kitchen, and stationery supplies to ensure adequate stock levels are maintained.

What makes you ‘just right’: 

• Previous customer service experience

• Strong attention to detail

• Excellent written and verbal communication skills

• Experience in managing a variety of tasks simultaneously 

• Experience using Microsoft Office and Outlook

• Positive and team-focused attitude

What makes us ‘just right’: 

• Open door policy – 1 on 1 access to Partners & Managers 

• Clear career pathways and focused learning and development programs 

• You will be part of a collaborative, social and inclusive culture - we have lots of social events, firm drinks, and regular colleague networking opportunities 

• We are Accountants, but we aren't boring! You will learn a lot, you will be challenged, and you will have a lot of fun 

• Career enhancement and development opportunities.  

• Social Club events 

• Working in a vibrant and collegiate culture where you as a person, and your contribution is valued 

More about us: 

William Buck is a leading network of Chartered Accountants and Advisors, established in 1895, with over 150 partners and 1,200 professional staff across 10 offices in Australia and New Zealand, focusing on deeply understanding clients’ needs and tailoring solutions that go beyond traditional accounting and advisory services. 

If you want to join a company where friendships are forged and careers made, then come on over to a place that's delivering more than just advice. 

Diversity, equity and inclusion statement: 

William Buck is committed to creating an inclusive workplace where diverse perspectives are celebrated, and everyone feels valued. 

Prior to the next step in the recruitment process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment process.