Office Services Assistant

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About the role

We are currently seeking an enthusiastic individual to join our Sydney office as a full-time Office Services Assistant. This is a hands-on office services role with a strong focus on print room support and related back-of-house operations within a global law firm.

Based in Sydney, this role plays a key part in supporting the smooth day-to-day operation of the office. The successful candidate will work closely with our Client and Office Services team to deliver high-quality print, copy, mail and administrative support to lawyers, business professionals and clients.

What does the role involve? 

• Providing print room support, including printing, photocopying, scanning, binding and laminating documents
• Ordering, tracking and maintaining inventories of stationery supplies
• Sorting and distributing internal mail
• Booking and monitoring outgoing couriers
• Assisting with internal office moves, meeting room set-ups and general office services tasks
• Supporting court filing and transporting large files to court when required
• Handling incoming calls, taking and passing on messages

About you

We value our culture at K&L Gates and are proud of our friendly and respectful reputation. We are looking for a likeminded individual who enjoys practical, hands-on work and is able to work collaboratively in a team to get things done. You should be organised, efficient and proactive, with strong attention to detail and the ability to manage competing priorities in a busy office environment. A strong client service ethic, clear communication skills and confidence using office technology and equipment will be important to success in this role.

The successful candidate will preferably have experience in an office services, print room, mailroom, administration, customer service or reception-based role. Candidates with experience in legal, professional services, hospitality, travel or other client-focused environments are encouraged to apply.

The extras

K&L Gates promotes equal opportunities for all employees to progress in their careers.

Initiatives include:

• Social events - social club and sporting teams
• Pro-bono programs and community involvement via our payroll giving program, Global Day of Service and charitable fundraisers
• Professional development programs
• 26 weeks paid parental leave
• Purchased annual leave
• Salary continuance insurance

About us

K&L Gates is a fully integrated global law firm with lawyers located across North America, Europe, Asia, Australia and the Middle East. In Australia, we have offices in Sydney, Melbourne, Brisbane and Perth, providing clients with deep local market knowledge supported by the resources and reach of a global platform.

At K&L Gates, collaboration is at the heart of everything we do. Our lawyers work seamlessly across practices, offices and jurisdictions to deliver innovative and practical solutions for clients. We foster an inclusive, high-performing culture where individuals are empowered to grow their careers while contributing to meaningful work for leading organisations across Australia and around the world.

Do you like what you see?

Please apply via our Careers page at www.klgates.com

For more information, please contact Tania Brierley, Recruitment Consultant at **************@klgates.com

For more information about K&L Gates please see our website www.klgates.com

Referrals from agencies are not accepted at this time.

K&L Gates reserve the right to close advertising earlier at our discretion.

K&L Gates is an equal opportunity employer and promotes the safety, wellbeing and inclusion of those with a disability. We welcome applications from people who have an indigenous and/or culturally and linguistically diverse background.

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