Office Co-ordinators (Gold Coast, Sydney & Adelaide)

About Us

COMPLETE designs and manages community assets and infrastructure for Local Government. We create functional, inspirational and sustainable design outcomes through our multi-disciplinary approach.

We are recruiting Office Co-ordinators for each of our Gold Coast, Sydney and Adelaide offices. 

Each Office Co-ordinator will support the day-to-day operations of their local office whilst collaborating with colleagues across the wider business. The role will provide a broad range of support to internal and external stakeholders and help to ensure the smooth and efficient operation of the office.

About You
Our ideal candidate would have:

• Proven experience in an Office Assistant, Office Co-ordinator or similar administrative role, including experience working with senior management.

• Strong organisational, communication, interpersonal and time management skills.

• Advanced written and verbal communication skills.

• Excellent attention to detail.

• Proficiency in InDesign software.

• Proficiency in Adobe Suite of software products.

• Advanced proficiency in Microsoft 365.

Key Responsibilities

• Be the point of contact for telephone enquiries, clients and visitors.

• Manage incoming and outgoing mail.

• Maintain and organise office supplies and equipment.

• Organise conferences, travel booking, meetings and events.

• Coordinate meetings, appointments and schedules.

• Assist with compiling tenders and submissions and meeting required deadlines.

• Co-ordinate company vehicle maintenance.

• Support the induction of new employees, including setting up work areas and ensuring they are appropriately equipped.

• Assist with Team IT requirements including initial set-up, first response assistance and liaison with our external IT Service Provider.

• Support each team member in a positive and productive manner and assist in resolving any operational issues that may arise.

• Reflect, reinforce and support COMPLETE’s culture and values.

Hours and flexibility
These are ideally full-time positions, however, we are open to reduced hours under a permanent part-time arrangement for the right candidate.  School hours, such as 9.30am to 3.00pm Monday to Friday, or a similar arrangement, may be considered. 

If you are interested in an exciting and varied opportunity with COMPLETE, we would love to hear from you.