Office Coordinator/Personal Assistant to CEO

THE COMPANY

MAK Industrial Water Solutions is a National Water & Wastewater Treatment specialist.  MAK Water designs & manufactures a wide range of water treatment plants and supports its customers with a network of service teams across Australia.

We are an Original Equipment Manufacturer (OEM) of water treatment plants, with a wide range of technologies, and a strong future order book for plants to be installed in Australia and overseas.

THE ROLE

We have a vacancy for an Office Coordinator/Personal Assistant to the CEO to join the administration team in Malaga, WA. The role will be fulltime permanent, 5 days per week 40 hours per week .  Reporting to the Group CFO, this role is responsible for providing high-level executive support to the CEO while coordinating the day-to-day administration and efficient operation of the Malaga Head office.

The role is responsible for establishing and maintaining office administration systems and procedures, supporting the senior management team, coordinating company events and functions, and providing administrative support across the business as required.

Core duties include:

• Personal Assistant for the CEO , Manage the CEO’s diary

• Preparation of documents, including meeting minutes as required by the CEO and Executive Managers

• Compile monthly reports from profit centres

• Organise performance and probationary reviews for the CEO in liaison with HR

• Organise corporate travel in line with MAK Water Travel Policy, including liaising with the corporate travel company

• Reconcile credit cards and expenses for senior management

Office Coordination duties:

• Managing the admin/info email inbox

• Manage the day-to-day running of the office including reception, all office supply orders, and coordination of facilities cleaning etc and meeting couriers etc

• Assist with coordinating general office repairs and maintenance, including installation and maintenance of office equipment and supplies and facilities maintenance

• Assist with document control and other document related tasks

• Organise and coordinate company functions and events including the Christmas function, strategy sessions, birthday morning teas, service awards and other corporate events

SKILLS & REQUIREMENTS

The successful applicant will have:

• Presents professionally in person, in communications and over the phone

• Excellent verbal and written communication skills 

• Advanced proficiency with Microsoft Outlook, Word and Excel

• Great written and verbal communication skills & ability to maintain commercial confidentially  

• Strong organisational and time management skills and attention to detail

• Strong Microsoft Outlook, Word and Excel skills

• Previous personal assistant experience (highly regarded)

• Strong customer service focus

• Ability to prioritise own workload to achieve required outcomes and targets

• Understanding of business accounting systems ( highly regarded)

• Certificate III or higher in business administration or business qualification

THE BENEFITS

The successful candidate will join a collaborative and supportive team. Other benefits include:

• On the job training

• Free onsite parking

• Participation in MAK Water bonus plan

• Competitive Salary and many opportunities within the business to professionally develop.

Please upload a current resume and cover letter to Seek.