Bookkeeper / Accounts Assistant

Are you an organised, detail-driven accounts professional with bookkeeping experience who enjoys keeping things accurate, structured and running smoothly behind the scenes?

Air Adventure is looking for a Bookkeeper / Accounts Assistant to join our growing team.

We are a multi-award winning, Hall of Famer that specialises in private aircraft tours, golf travel and premium outback adventures, delivering unique, high value experiences across Australia, New Zealand and Africa. Our product is exciting, detailed and operationally complex, and we need someone who enjoys working with numbers, systems and cross-team collaboration to keep everything on track.

About the Role 

This is a part-time position, working 20 hours per week.

The role is hybrid - work from home plus our Ocean Grove office.

As a hands-on Bookkeeper / Accounts Assistant, you will support the Accounts Manager across all areas of financial operations.

Your responsibilities will include managing accounts payable and receivable, performing reconciliations, preparing reports, and assisting the wider team with financial processes.

This role requires strong communication skills, as you will collaborate across departments to ensure financial accuracy and alignment with operational activities.

What You Will Be Doing

• Managing accounts payable including supplier invoices, credit notes and staff reimbursements

• Processing credit card receipts and ensuring all expenses are accurate and approved

• Reconciling supplier charges against agreed rates and resolving discrepancies

• Allocating costs to the correct tour codes, purchase orders and departments

• Preparing and generating projects and purchase orders in Xero

• Managing accounts receivable including receipting payments and monitoring outstanding balances

• Following up outstanding accounts and maintaining clear records of communication

• Reconciling bank accounts, client receipts and credit cards

• Maintaining financial tracking spreadsheets including tour income vs expenditure

• Supporting reporting requirements and assisting the Accounts Manager as needed

• Providing general administrative support, including assisting with client enquiries when required

About You

Experience in an accounts and administrative role

Strong attention to detail and accuracy

Confident working with accounting systems (Xero preferred) and spreadsheets

Highly organised with strong time management skills

Comfortable managing multiple tasks and priorities

Strong communication skills and ability to work across teams

Proactive, reliable and solutions focused

Willingness to learn and continuously improve


What We Offer

A stable, salaried role in a reputable business

A collaborative and supportive team environment

Exposure to a unique private aviation and premium travel business

Varied role working across multiple areas of the business

A workplace that values accountability, teamwork and continuous improvement


Why Join Us?

At Air Adventure Australia, you’ll be part of a team that values precision, professionalism and shared success.

Your role is critical in ensuring the financial backbone of the business runs smoothly, supporting the delivery of exceptional travel experiences.

Apply Now

Ready to take the next step in your career? Apply today and become part of a team that takes pride in delivering the leading private aviation experience in Australia.

Please don’t apply directly through Seek.
Send your resume along with a covering letter outlining why you are the right person for this role to ••••@airadventure.com.au.

No recruiters please, we admire what you do, but we’re flying solo on this one.

Previous applicants need not apply.