Finance & Operations Coordinator

First or Nothing · Sydney NSW · Full time · Immediate start
About usServiceCo is the team behind multiple health brands, including First or Nothing, one ofAustralia’s fastest-growing health and nutrition brands.
FON is our flagship brand: premium protein, wellness products, DTC, subscription andretail. We’re scaling fast, expanding internationally, and building the operationalbackbone properly.
FON is not the only thing we are building. ServiceCo owns and operates FON, withother products, brands and businesses coming to life. We’re looking for someone whocan bring structure, control and visibility across what exists now, and help build whatcomes next.
The roleWe are hiring a Finance & Operations Coordinator to own the day-to-day finance,procurement, compliance and stock control engine of the business.
This is not a pure finance role and it is not a pure supply chain role. It sits across both.You will make sure payroll is processed, books are clean, bills are paid, POs are raised,stock is reconciled, supplier invoices match, leave is tracked, expenses are reviewed,and nothing quietly falls through the cracks.
You will work across Xero, our in-house custom ERP, spreadsheets, PO registers, payrollsystems, supplier invoices, stock reports and 3PL data.
This is hands-on. We need someone reliable, commercial, detail-oriented and proactivewho does not need to be chased.
You should also be comfortable using AI tools to make your work faster, cleaner andmore accurate, whether that is improving reconciliations, reporting, documentation,process notes, checking data or finding smarter ways to reduce manual admin.
Reporting lineYou will report into the leadership team and work closely with the Founder, Chief ofStaff, operations, supply chain and external accountants where required.You are the internal owner of the admin, finance and operational control layer.
What you’ll ownFinance & bookkeepingPayroll processing and payroll admin.Bookkeeping support across Xero and related systems.End-of-month reporting preparation and reconciliation.Timesheet tracking and billables management.Regular expense auditing, including subscriptions, 3PL fees, supplier charges andduplicate costs.Supplier invoice checks and payment preparation.Clean, accurate financial records at all times.Compliance & HR administrationContract management and document control.New business partnership reviews, including NDAs, supplier terms and commercialagreements.Employee superannuation administration.Annual leave and leave management.Clean internal records so leadership has visibility over obligations, renewals andrisks.Procurement & accountsPO creation and tracking.PO management within our in-house custom ERP.Accounts payable and accounts receivable coordination.Supplier invoice reconciliation against POs, freight docs and goods received.Keeping PO registers and procurement records clean at all times.
Stock & materialsStock reconciliation across finished goods, materials and 3PL reporting.Materials-on-hand tracking.Finished stock QA reporting oversight.Shipment tracking and operational follow-up.Flagging discrepancies, stock risks, missing documents and cost issues early.Supporting visibility across manufacturers, suppliers, freight and 3PLs.
What success looks like30 daysYou understand the current finance, PO, payroll, stock and supplier admin processes.Immediate gaps are identified. PO register, payroll cadence, expense audit and stockreconciliation rhythm are mapped.
60 daysEOM reporting support is running cleanly. POs, AP, AR, leave, payroll and stocktracking are under control. Supplier and 3PL expense checks are live. Leadership hasclear visibility over what is outstanding.
90 daysThe business has a reliable internal operating control layer. Books, bills, POs, payroll,leave, stock and materials are clean, current and no longer dependent on peoplechasing across Slack.
What we need4+ years’ experience across finance operations, bookkeeping, accounts, procurement, supply chain coordination or business operations.Strong Xero experience.Experience with payroll, AP, AR and EOM reporting support.Comfortable with POs, supplier invoices and procurement workflows.Strong Excel or Google Sheets capability.Experience with stock, inventory, 3PLs, FMCG, ecommerce or consumer products preferred.High attention to detail.Clear written communication.Comfortable working directly with founders and senior leadership.Able to chase information without being awkward.Able to spot problems before they become expensive.High integrity and confidentiality.Comfortable using AI tools to improve reporting, reconciliation, documentation and workflow efficiency.
Strongly preferredExperience in ecommerce, FMCG, supplements, wellness, healthcare, manufacturing or consumer goods.Experience with ERP, PO or procurement systems.Experience with 3PL reporting, stock reconciliation or supplier invoice matching.Experience supporting a fast-moving founder-led business.
Not for you ifYou only want to do finance and nothing operational.You only want to do supply chain and no accounts work.You need a large team before you can deliver.You avoid detail.You wait to be chased.You are not comfortable working across imperfect systems while improving them.You cannot explain issues simply.
What you getReal ownership from day one.Direct access to leadership.A fast-growing Australian brand expanding internationally.A role that genuinely sits across the commercial engine of the business.