Executive Assistant

About Medcast

Medcast is a healthcare education and technology company on a growth trajectory – home to MedLuma, our AI-powered clinician platform, and a team that partners with government, Primary Health Networks, hospitals and practices across Australia.

About the Role

This is a role for someone who loves being the person who makes things run smoothly – who can read a room, anticipate what’s needed before it’s asked, and bring calm, organised energy to a fast moving environment. You’ll manage a complex diary, coordinate Board and leadership meetings and be a genuinely trusted point of contact for people at every level, from our CEO to external partners.

What You’ll Be Doing

• Proactively managing a busy, ever-changing diary and travel schedule
• Coordinating Board and Executive meetings, including agendas, papers, minutes, follow-ups
• Acting as a professional first point of contact for the executive leadership team
• Supporting governance and compliance documentation
• Managing suppliers, correspondence, expenses and day-to-day office coordination across our Sydney and Bowral offices

What We’re Looking For

• Solid experience as an EA, PA or Board Support professional, ideally supporting a CEO or senior executive
• Confidence coordinating board, leadership or governance meetings
• Excellent judgement and discretion
• Strong Microsoft Office skills and comfort picking up new systems
• An ability to build relationships with key stakeholders

Healthcare, tech or professional services background is a bonus, but what matters most is your reliability, your judgement, and your ability to keep pace with a growing organisation.

Why Join Medcast?

• Be part of a team that is transforming medical and healthcare education through cutting-edge technology and expert-driven content.
• Work alongside passionate professionals in a dynamic and inclusive environment.
• Grow your skills and experience while working close to home.

Ready to Apply?

To apply, please submit your resume and a cover letter outlining your relevant experience and suitability for this role.

Medcast is committed to diversity, inclusion, and workplace flexibility. We welcome applications from all members of our community and strive to provide equitable access to opportunities. If you require any adjustments during the recruitment process, let us know – we’re here to support you.