Project Administrator (Fire Services)

Role Objective

The Project Administrator will provide high-level support to the project management team, ensuring that fire service installations in commercial developments are delivered on time, within budget, and in accordance with Australian Standards (AS 1851/AS 1670). You will act as the central point of coordination between stakeholders, contractors, and site requirements.

Key Duties and Responsibilitiesi

• Project Lifecycle Coordination: Developing, reviewing, and negotiating variations to project programs and service delivery schedules.
• Stakeholder Liaison: Working closely with Project Managers, Architects, Engineering Professionals, and Building Owners to ensure all project milestones and technical goals are met.
• Contractor Oversight: Monitoring the progress of work performed by sub-contractors and reporting on any deviations or variations from the original work orders.
• Data Analysis & Schematics: Collecting and analyzing project data derived from electrical schematics and site reports to ensure technical accuracy and project alignment.
• Compliance & Documentation: Updating and maintaining critical project documentation, including Fire Zone Block Plans, Evacuation Diagrams, and technical CAD drawings to reflect "As-Built" status.
• Quality Assurance: Coordinating the commissioning phase of systems and managing the administrative reporting of fault-finding and repair cycles.
• Resource Management: Planning project phases and developing detailed administrative plans to ensure resource efficiency and adherence to timelines.

Skills, Qualifications, and Experience Required

• Industry Knowledge: Previous experience within Fire Services or Building & Construction sectors.
• Technical Literacy: Ability to interpret electrical and mechanical diagrams, architectural drawings, and fire service levels to facilitate project flow.
• Project Administration: Proven experience in managing project changes, variations, and clear communication with diverse stakeholders.
• Organizational Skills: Exceptional leadership and teamwork skills with a reputation for being reliable, punctual, and precise in reporting.
• Software Proficiency: Experience with project coordination tools and document control systems.

Pay: $79,000.00 – $82,000.00 per year

Work Location: In person