Office Coordinator

Who We Are

Aerometrex is a trusted and leading geospatial technology company specialising in delivering high-resolution aerial imagery, 3D modelling, and spatial data solutions. Our products, including MetroMap, LiDAR and 3D visualisation models, provide powerful insights that support a wide range of industries and customer needs.

Our flagship platform, MetroMap, is a high-value subscription product that enables users to visualise, measure and analyse the built environment with precision. Used by thousands of professionals across industries including engineering, property, construction, utilities, government and infrastructure, MetroMap plays a critical role in how businesses plan, design and operate.

About the Role

We are looking for a proactive, highly organised and service-focused Office Coordinator to join our team in a permanent, full-time role based at our Glynde head office.

This is a diverse role that sits at the heart of the business and is responsible for creating a workplace that is welcoming, organised and operating smoothly every day. You will be the go-to person for workplace operations, facilities coordination, office administration, events, employee experience initiatives and property-related matters.

From welcoming visitors and coordinating contractors, through to organising large company events, managing office facilities and supporting employee programs, no two days will be the same. Success in this role comes from being organised, resourceful and able to juggle multiple priorities while delivering a high level of customer service.

You will work closely with employees, leaders, suppliers, contractors, landlords and service providers to ensure our offices are well maintained, compliant and provide a great experience for our people and visitors.

This is an onsite position based in Glynde, working Monday to Friday during standard business hours. Due to the hands-on nature of the role, regular work from home arrangements are not available however we offer flexibility when required because we know life happens.

Key Responsibilities

Workplace & Office Operations

• Act as the primary point of contact for visitors, contractors, couriers and office guests
• Coordinate reception and front-of-house activities to ensure a professional and welcoming workplace
• Manage stationery, kitchen supplies, amenities and office consumables across multiple locations
• Coordinate mail, courier services, deliveries and office logistics
• Maintain meeting rooms, kitchen facilities and shared workplace areas
• Oversee workplace security processes including access fobs, visitor management and alarm notifications
• Support onboarding activities and workplace setup for new employees

Facilities & Property Coordination

• Coordinate maintenance requests, repairs and property-related issues across office locations
• Engage and manage contractors, landlords, property managers and service providers
• Arrange preventative maintenance and respond to urgent building or facilities issues
• Monitor repair costs and assist in identifying practical, cost-effective solutions
• Coordinate contractor inductions and site access requirements
• Communicate property and facilities updates to employees and stakeholders

Events & Employee Experience

• Coordinate company events including end-of-financial-year celebrations, Christmas functions and team activities
• Manage venue bookings, catering, travel arrangements, accommodation and event logistics
• Support employee wellbeing initiatives, recognition programs and workplace celebrations
• Coordinate monthly team lunches and employee engagement activities
• Assist with company awards, service recognition programs and staff appreciation initiatives

Administration & Business Support

• Maintain workplace records, directories and organisational charts
• Support internal communications and information publishing through SharePoint and Microsoft 365 platforms
• Assist with business card orders, uniforms, supplier relationships and general administration activities
• Support the continuous improvement of administrative processes, forms and workflows

About You

You are someone who thrives on being organised, helping others and making things happen.

You enjoy working with people, take ownership of problems and pride yourself on delivering exceptional service. You are capable of switching between coordinating an urgent maintenance issue, welcoming an important visitor, organising a company event and managing competing administrative priorities.

You understand that a great workplace doesn't happen by accident. It is created through attention to detail, strong relationships, proactive planning and a genuine commitment to supporting employees and the broader business.

You may bring experience across some or all of the following areas:

• Workplace, office or facilities coordination
• Reception, front-of-house or customer service environments
• Property maintenance, contractor management or facilities administration
• Event planning and employee engagement activities
• Administration, operations or business support roles
• Managing multiple priorities in a fast-paced environment
• Delivering excellent customer service to both internal and external stakeholders

Most importantly, you are proactive, dependable, highly organised and enjoy being the person that others rely on to keep things running smoothly.

Why Work With Us

We understand that your career choices are important. At Aerometrex we take pride in our company culture and aim to foster an environment where every voice is heard, ideas are valued, and collaboration is the cornerstone of our success.

Some employee benefits you can expect if you join our team include:

• A permanent, ongoing full-time position
• A highly varied role where no two days are the same
• The opportunity to make a visible impact on workplace culture and employee experience
• Exposure to workplace operations, facilities management, events and business administration
• The opportunity to work with a team of talented and friendly professionals
• Employee Assistance Program
• Salary packaging and novated leasing through Maxxia
• Internal staff events and celebrations

If you're someone who enjoys creating great workplace experiences, building strong relationships, solving problems and ensuring things run smoothly behind the scenes, we'd love to hear from you.

*We thank all applicants for their interest in this role; however, only shortlisted candidates will be contacted.

*No recruitment agencies please.