Records and Administration Officer

Diamantina Shire Council is seeking a suitably experienced Records and Administration Officer to join its Corporate Services team in Bedourie.

Reporting to the Governance Manager, the position is responsible for coordinating Council’s records and information management function. This includes maintaining Council’s electronic and physical records, administering the Electronic Document and Records Management System, supporting legislative compliance and helping staff apply effective recordkeeping practices.

The Records and Administration Officer will:

• register, classify and maintain electronic and physical records
• administer Council’s Electronic Document and Records Management System
• maintain records metadata, security classifications and access permissions
• coordinate records retention, archiving and lawful disposal
• monitor compliance with records management policies and legislation
• undertake quality assurance reviews of records and information
• provide advice, training and user support to Council employees
• assist with records required for audits, legal matters and information access applications
• prepare correspondence, reports and administrative documentation
• provide professional customer service to internal and external customers.

The successful applicant will have demonstrated experience in records management, information management or document control within a regulated environment.

You will also have experience administering an electronic records management system, sound knowledge of records classification, metadata, retention, disposal and information security, and the ability to interpret relevant legislation, standards and organisational policies.

A current Queensland C Class Driver Licence and National Police Check are essential. A Certificate IV or Diploma in Recordkeeping, Information Management or Business Administration, experience using MAGIQ or a similar system, and previous local government experience are desirable.

Applicants should submit:

• a resume
• a cover letter
• relevant qualifications
• applicable tickets or licences

to ••••@diamantina.qld.gov.au.

Please refer to the Position Description for the full responsibilities, selection criteria and employment requirements.

For more information, call Ally on 04•• ••• 635 or email ••••@diamantina.qld.gov.au. 

Diamantina Shire Council is an Equal Opportunity Employer. All applications will be assessed in accordance with merit-based selection principles.