Finance and Administration Officer

Permanent ongoing / 2 days per week / Remote / SCHADS Level 5, Pay Point 1 – $53.43 per hour + salary packaging 

– Are you an experienced bookkeeper or finance officer looking for steady, ongoing part-time work you can do from home? 

– Would you like your day-to-day finance work — payroll, accounts, reconciliations — to sit behind something that matters? 

– Do you share our values of intersectional feminism, compassion and embedding lived experience in work for social change? 

If so, this role may be for you. 

Job title: Finance and Administration Officer 

Reporting to: Manager, Finance and Business 

Salary: Social, Community, Home Care and Disability Services Industry Award 2010 (Social and Community Services Employee) Level 5, Pay Point 1 – $53.43 per hour, plus salary packaging benefits 

Term and hours: Permanent ongoing, Part Time – 0.4FTE / 15.2 hours per week (2 days) 

Location: Remote. WHISE operates as a remote workplace, with occasional attendance in the Southern Metropolitan Region for team meetings and events. 

Purpose of the position 

Working under the direction of the Manager, Finance and Business, this role provides essential support to the Manager, Finance and Business by undertaking core accounting activities, including payroll and invoicing, and assisting with the day-to-day administration of Women’s Health in the South East (WHISE). 

This is a hands-on finance role in a small organisation. You will process payroll, manage accounts payable and receivable, reconcile bank and debit card transactions, maintain the general ledger in Xero, and support month-end. Alongside this you will provide general administrative support to the team and help coordinate meetings and events. 

The role is two days per week, ongoing, and predominantly remote. Full details of the responsibilities, key performance indicators and assessment criteria are set out in the position description attached to this advertisement. 

Key Assessment Criteria 

Academic / trade qualifications 

• Relevant qualifications in accounting, bookkeeping or a related field, or equivalent demonstrated experience 

Essential experience and skills 

• Experience in a bookkeeping, accounts or finance officer role, including processing payroll 
• Proficiency and experience in using Xero 
• Working knowledge of Australian payroll obligations, including superannuation, leave entitlements and PAYG 
• Strong attention to detail and commitment to accuracy 
• Ability to maintain confidentiality and handle sensitive information with discretion 
• Alignment with the values and mission of WHISE, and a commitment to working with an appreciation of intersectional lived experience 

Desirable experience and skills 

• Experience working in the not-for-profit sector, or in a values-led or purpose-driven organisation 
• Experience processing payroll under the SCHADS Award or a similar modern award 
• Experience working effectively and autonomously in a remote working environment 
• An understanding of, or genuine interest in, women’s health, gender equity and the issues affecting women and gender diverse people in our region 

Personal qualities and behavioural traits 

• A feminist ethos and perspective, and commitment to social justice 
• Approach to working in a way that is collegiate and collaborative 
• Reputation as an enabler and as a person who seeks to support the strengths in others 
• Adaptability to work in an environment that evolves at the pace of government policy and community need 

Requirements for the Role 

Persons in this role must have permission to work in Australia. 

This role is performed remotely. WHISE will provide the equipment required to perform the role; the successful applicant will need a reliable internet connection and a suitable space to work. 

Occasional travel within the Southern Metropolitan Region may be required to attend team meetings and events. 

A National Police Check and a Working with Children Check are required for this role. WHISE will meet the cost of obtaining these. A criminal record does not automatically preclude you from the role. 

About Women’s Health in the South East (WHISE) 

WHISE is one of 12 Women’s Health Services that since 1988 have been a key part of the Victorian preventative health infrastructure. These services are providers of gendered health promotion and primary prevention that collectively share a range of priorities. 

The Victorian Women’s Health Services: 

• Advocate for the wellbeing of all women and gender diverse people across Victoria 
• Promote good health and wellbeing to Victorian women and gender diverse people 
• Apply an expert intersectional gendered lens to health issues and systems to improve outcomes for women and gender diverse people 
• Prevent the underlying causes of ill-health and harm in Victoria 

WHISE proudly works in the South East Region of Melbourne to create equity by learning, educating and advocating for all women and gender diverse people. We create positive and productive relationships based on understanding and evidence with leaders, individuals, communities and organisations in our region. 

Our values are: Curiosity – Collaboration – Authenticity – Feminist Leadership 

Our Core Operating Principles are: Intersectional feminism – Compassion – Lived experience 

WHISE is an Incorporated Association in the State of Victoria (A0026387C) and a registered Charity with the Australian Charities and Not for Profits Commission. This position is open to all applicants. WHISE is an equal opportunity employer. 

As an intersectional feminist organisation, we recognise that diversity strengthens our work and our impact. We welcome applications from people with diverse identities, backgrounds and lived experiences, particularly Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse communities, people with disability, LGBTQIA+ people, and others who have experienced systemic barriers to employment. We are committed to providing an inclusive and accessible recruitment process and encourage applicants to let us know if they require any adjustments. 

We welcome applicants who bring lived experience of gender inequity, or of diverse communities. 

What We Offer 

Our work is evidence based and mission focused – we work to improve the lives of women and gender diverse people. We want our staff to feel that they are engaged with their role and that through their work they are part of a broader network of organisations and people, working to create gender equity for all. 

We offer: 

• A values-based, fully remote working environment, as part of our intersectional feminist approach to flexible and accessible work 
• Competitive remuneration – Level 5, Pay Point 1 under the SCHADS Award ($53.43 per hour) 
• Salary packaging to increase your take-home pay 
• Access to an Employee Assistance Program 
• Opportunities for learning and professional development 
• A fantastic inclusive team 

How to apply 

For more information about WHISE head to our website https://whise.org.au/. 

Please read the attached position description before applying. To apply, upload your CV and a cover letter addressing the key assessment criteria set out in that document. We will review applications on an ongoing basis, so we encourage you to apply as soon as possible. 

We know that people from underrepresented backgrounds, and women in particular, often only apply for roles when they meet every criterion. If you meet most of the essential criteria and this work speaks to you, we encourage you to apply and to tell us how your experience would transfer. 

Applications close Monday 28 September 2026. 

For a confidential conversation about the role, please contact Caroline Brosnan, Manager, Finance and Business – cbrosnan@whise.org.au