Child Protection Administration Officer

THE ROLE

This role provides administrative support to the Child Protection program in the Southern Melbourne area.

The Child Protection Administration Officer provides a point of contact for key stakeholders from within the division, across government and from a diverse range of organisations. Maintaining a high degree of confidentiality, the Child Protection Administration Officer is responsible for:

• maintaining financial systems and the payment of invoices
• management of records and departmental systems
• preparation of correspondence and communications
• arranging and supporting meetings and events
• inbox, calendar and mail management
• coordinating general office maintenance and supplies
• ad hoc administrative support to key executives, managers and the broader team.

An ability to be responsive and flexible to competing priorities is essential. Attention to detail and a focus on teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively.

ACCOUNTABILITIES INCLUDE

1. Under general direction, assist with office processes and maintain information systems for records management, financial information, fleet management, client payments, referrals and correspondence as required.
2. Answer queries, provide timely advice and undertake follow up action as required, including correctly allocating incoming files, information, mail and queries.
3. Arrange meetings including coordinating papers, organising venues, catering, agendas, taking minutes and follow-up actions.

Please open the position description to read more.

For more information on what this means, and all other requirements, please see the Position Description.

HOW TO APPLY

Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria. Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.

For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)

Please apply to submit your interest in this position.