Contracts Administrator

Contracts administration isn't just about keeping the paperwork in order.

At SWI Fencing, the Contracts Administrator plays a much bigger role protecting our commercial position from the moment a project is awarded through to final account.

We’re looking for someone who understands that a missed notice, an unsigned variation or a poorly tracked commitment can quickly become a very expensive problem.

If you know your contracts, your registers and your entitlements and you’re not afraid to pursue them we want to hear from you.

What will you actually be doing?

You’ll be involved from the front end of the contract, making sure we understand exactly what we’ve signed up to and where the commercial risks sit.

You’ll:

• Review head contract conditions, liabilities and commercial requirements

• Build and maintain the commercial risk register and departures schedule

• Review payment terms, security and retention requirements

• Capture commercial commitments, scope changes and contractual obligations

• Finalise commercial qualifications and subcontract templates

• Negotiate and execute contract conditions and expenditure caps

• Manage early-works approvals and procurement authorisations

• Secure insurances, guarantees and other contractual documentation

• Establish contract registers and obligation trackers

• Execute head contracts and prepare clear Contract and Commercial summary

• Manage claims, variations, EOTs and contractual notices

• Keep cost reporting, forecasting and commitments accurate

• Support projects through to final account and make sure SWI is paid for everything it is contractually entitled to

This role is not for someone who just files contracts.

We’re looking for someone commercially switched-on.

Someone who reads the detail.

Someone who understands the difference between what the contract says and what actually happened on site.

Someone who will ask: “Where is our entitlement?” and then do something about it.

You’ll work closely with Project Managers and the Commercial Manager to keep the commercial position visible, reporting disciplined and issues dealt with before they become disputes that have been sitting around for six months.

You’ll probably be a good fit if you...

• Have Contracts Administration experience within construction, particularly construction subcontracting

• Understand both head contracts and subcontracts

• Have hands-on experience with variations, EOTs, claims and final accounts

• Are highly organised and comfortable managing registers, notices, commitments and deadlines

• Understand cost reporting and forecasting

• Have experience with Premier an advantage, but not essential

• Are commercially assertive without being unnecessarily difficult

• Can have a robust commercial conversation and still maintain a good working relationship

• Know when to push, when to negotiate and when something needs to be escalated

• Work well alongside Project Managers and Commercial leadership

Why SWI?

SWI Fencing delivers high-security fencing and construction packages across defence, government, infrastructure, transport, utilities and critical infrastructure.

We’re building a stronger commercial function around our growing project portfolio.

That means this isn't a role where you'll be buried in administration with no visibility of the bigger picture.

You’ll have a direct connection to project delivery and will have a real influence on how SWI manages risk, protects margin and gets paid.

Apply now

Send us your CV and tell us about the types of construction contracts and projects you've administered.