Administration Assistant - Training

Company description:

ADMINISTRATION ASSISTANT - TRAINING

Job description:

DISCOVER A BRIGHTER FUTURE

At South32, we're meeting the challenge of enabling a sustainable future through our focus on responsibly producing commodities critical for a low-carbon world. As a collaborative, caring and inclusive company, there's no better place to make a genuine difference. Together we're making a positive, global impact that has the potential to change lives. Whatever career path you choose, we'll support you every step of the way to learn, grow and succeed. So join us, step towards a brighter future and leave your legacy.

ABOUT WORSLEY

Are you looking to be home every night? If so, this is your opportunity to live, work and play a short drive from stunning coastlines, scenic trails and the food and wine heartland of the west.

Located in the picturesque south-west and Peel regions of Western Australia, South32 Worsley Alumina is on a journey to become the world's leading Alumina producer where our workforce value the lifestyle that Worsley Alumina has to offer.

Our integrated Bauxite Mine, Alumina Refinery and Port Operation is creating the essential products needed for a sustainable low carbon future.

WHAT SOUTH32 OFFERS

• Ability to purchase up to 4 weeks of additional annual leave.

• 14% superannuation contributions

• Annual short-term incentive bonus that recognises both your individual performance and the overall success of the business.

• 26 weeks full-paid, or 52 weeks half-paid parental leave for primary carers.

ABOUT THE ROLE

This role is a Permanent position on 9-day fortnight roster. Our Worsley Refinery is a short drive from communities such as Collie (20 Minutes) & Bunbury (45 Minutes) which all offer an enviable country lifestyle. Surrounded by magnificent jarrah forests, pristine beaches and world-famous wineries, you will live and work in one of the most beautiful regions of Western Australia and still be home each night.

Candidates should ideally live within an hour's drive of Collie as there is no accommodation on site.

As the Administration Assistant - Training, you will play a key role in coordinating, scheduling and administering training activities across the operation. Working closely with operational leaders, trainers, contractors and employees, you will ensure training is planned and delivered in line with workforce requirements, compliance obligations and business priorities. You will support learning systems, maintain accurate training records and contribute to an efficient and positive learning experience across the site.

Other key responsibilities include, but aren't limited to:

• Develop and maintain forward training schedules to support operational requirements, workforce capability, compliance obligations and onboarding activities across the operation.
• Coordinate training logistics, including participant bookings, venues, facilitators, travel, accommodation, equipment, course materials and support for internal and external training providers.
• Administer Learning Management System (LMS) processes, including enrolments, system access, attendance tracking, competency records, training completion requirements and compliance reporting.
• Maintain accurate training data and records, support governance and assurance activities, manage training-related administration including purchase orders and invoices, and contribute to continuous improvement initiatives that enhance training systems and scheduling processes.

ABOUT YOU

You will have experience and demonstrate capability in the following:

• Providing administrative support within a training, learning, operational or compliance-focused environment, with a strong commitment to accuracy and attention to detail.
• Working with business systems, databases or learning management systems, maintaining records and ensuring data integrity.
• Coordinating multiple tasks and priorities, including scheduling, documentation management and stakeholder support.
• Building positive working relationships with a diverse range of internal and external stakeholders and providing a high level of customer service.
• Using Microsoft Office applications, particularly Excel and Word, to manage information, prepare reports and support administrative processes.
• Communicating clearly and professionally, with strong organisational, problem-solving and time management skills.

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Qualifications for this position are:

• Completion of year 10
• Demonstrated oral and written english profeciency
• Proficient in the use of microsoft Excel, Word

South32 is committed to building and maintaining an inclusive and diverse workforce that reflects the communities in which we operate. We provide a recruitment process that is fair, equitable and accessible for all and we encourage candidates from all backgrounds to apply.

This job advert will close on 26 August 2026.