Executive Assistant to Chairman

We have a fantastic opportunity with a highly regarded financial services firm, supporting the Chairman in a fast-paced, high-profile, and rewarding role. This is a permanent, full-time role, based onsite in Melbourne's CBD.
 
We are seeking an experienced Executive Assistant with a proven track record supporting C-Suite executives. The successful candidate will be highly professional, discreet, polished, and confident managing competing priorities in a dynamic environment. Extensive Board support experience, exceptional organisational skills, and the ability to engage with senior stakeholders and VIP guests are essential.
 
Key Responsibilities:

• Providing direct executive support to the Chairman
• Complex diary and inbox management
• Monitoring correspondence and ensuring all requests are actioned and followed up appropriately
• Dictation and preparation of reports, client file notes, letters, and correspondence
• Coordinating domestic and international travel, including detailed itineraries and meeting schedules
• Meeting and greeting guests, with an understanding of protocol when dealing with business leaders, VIPs, and politicians
• Providing personal and family assistance as required
• Assisting with the organisation of functions, workshops, and meetings
• Managing events, including boardroom lunches and dinners, invitations, RSVPs, catering, venue coordination, seating plans, and event oversight
• Preparing, printing, binding, and filing Board papers and other documentation
• Leading the administration team as the Senior EA, ensuring the smooth operation of the firm's administrative support function

About You:

• Extensive Executive Assistant experience supporting senior executives at C-Suite or Board level
• Strong Board administration and governance experience
• Exceptional communication and stakeholder management skills
• Highly organised with the ability to manage multiple priorities and tight deadlines
• Professional, proactive, and able to maintain absolute confidentiality
• Comfortable interacting with high-profile individuals and senior business leaders

If this sounds like the next step in your career, please submit your resume and cover letter to McKinley Green today!