Executive Coordinator/ Assistant

Executive Coordinator/ Assistant

Sydney | Full-time

We’re looking for a highly organised Executive Coordinator/Assistant to support the COO office and senior leadership team, ensuring seamless day-to-day operations and enabling focus on strategic priorities.

We’re looking for someone who can operate at pace, execute without hand-holding.
You’re organised, proactive, and not afraid to follow things through to completion. You bring structure, stay across the detail, and keep things moving.

What you’ll do

• Provide high-level administrative and operational support to the COO and Executive Manager

• Manage complex calendars, travel arrangements, meetings, and logistics

• Prepare briefings, presentations, reports, and executive communications

• Act as a key coordination point across the Senior Leadership Team and head office functions

• Capture meeting outcomes, track actions, and ensure clear follow-through

• Compile and maintain data, dashboards, and reports to support decision-making

• Maintain organised documentation, trackers, and filing systems

• Coordinate cross-functional projects, tracking progress and chasing updates

• Liaise with internal stakeholders and external partners to ensure timelines and deliverables are met

What you bring

• 2+ years’ experience as an Executive Coordinator/Assistant in a fast-paced environment (retail highly regarded)

• Strong understanding of retail operations and business dynamics

• Exceptional organisational skills with the ability to manage competing priorities

• High attention to detail and a proactive, solutions-focused mindset

• Strong communication and stakeholder management skills across all levels

• Advanced capability in Microsoft Office (Excel, PowerPoint, Outlook, Word)

• Experience with reporting, data analysis, and tracking tools (e.g. Excel, Power BI)

• High level of professionalism, discretion, and confidentiality

• Fluency in Chinese highly desirable

What’s on offer

• Work closely with senior leadership and gain exposure to strategic decision-making

• Play a critical role in enabling business performance and operational excellence

• Be part of a fast-growing, high-energy retail organisation

• Opportunity for growth and development within the business

• Collaborative and supportive head office environment

What you bring

• Experience in retail operations, ideally with time spent in-store environments

• Strong organisational and prioritisation skills in fast-paced settings

• Proven ability to manage multiple projects and stakeholders simultaneously

• High attention to detail with a process improvement mindset

• Confident communicator with strong stakeholder engagement skills

• Intermediate to advanced Excel and data analysis capability

What’s on offer

• Join a fast-growing beauty brand shaping the Australian retail landscape

• High-impact role in fast-growing retail business

• Own structure, priorities, and execution at pace
  

Apply now if you're passionate about retail and beauty, thrive in a fast-paced environment and enjoy being the engine behind execution.