Property Assistant

We’re on the lookout for an organised, switched-on person to join our Property team as a Property Assistant. This is a mostly admin-based role supporting the smooth running of our commercial property portfolio.

It’s a great opportunity whether you’re building your admin experience or you’ve got some property background under your belt already. Some previous property experience is a bonus, but it’s not essential – we’re happy to train the right person. 

The hours are flexible to suit you. We do need you in the office 3 to 5 days a week (Wednesday to Friday a must), but the daily hours can work anywhere from school hours through to full-time – whatever suits the right applicant. Please include your ideal hours in your cover letter when applying.

About Hamilton Group & the Property team

Hamilton Group is a third-generation, family-owned business proudly based in Geelong, with a focus on property investment, heritage redevelopment and creating unique commercial spaces. Operating from the iconic Federal Mills precinct, we own and manage a substantial portfolio of commercial properties and tenancies across the region.

You’ll be joining a close-knit Property team of two Property Managers, providing the admin backbone that keeps the portfolio running smoothly. It’s a supportive, collaborative environment where people are empowered to learn and grow.

What you’ll be doing

• Getting out and about to complete monthly meter reads across the portfolio

• Staying on top of Essential Safety Measures (ESMs) and keeping our properties compliant

• Refreshing and updating our commercial property websites

• Keeping property documentation and records neat, accurate and easy to find

• Helping maintain our ISO certification documents and inspection records

• Updating and maintaining schedules that keep the whole team on track

• Assisting with maintenance coordination – from logging requests to liaising with tenants, contractors and tradies, and helping follow jobs through to completion

• Being a friendly first point of contact for tenant enquiries

• Helping keep our property management systems up to date with accurate tenant and property records

• Assisting with lease and compliance paperwork, renewals and reminders

• Supporting the coordination of routine property inspections

• Preparing and sending letters, notices and general correspondence to tenants

• Lending a hand with insurance and utilities admin across the portfolio

About you

• Highly organised with strong attention to detail

• A proactive, can-do attitude and willingness to pitch in

• Friendly, professional communication skills (written and verbal)

• Comfortable juggling a few tasks at once in a busy environment

• Basic computer literacy (Microsoft Office)

• Reliable, punctual and able to handle information with discretion

• A current driver’s licence and own transport

• Previous property experience is a plus, but not a must

How to apply

Hit Apply Now and include:

• Your resume, and

• A cover letter telling us why you’re the best person for the job.

We’re anticipating strong interest, so while we’ll do our best to get back to you quickly, please allow up to a few weeks for a response.

Please note: we're unable to offer visa sponsorship for this role, so you'll need to be an Australian resident (or citizen) with full working rights to apply.