Workplace Coordinator

Shaping the future of real estate for a better world!

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

What this opportunity involves:

The Workplace Coordinator will be responsible for supporting workplace operations and coordinating various services at a client site. This individual will work closely with property management, onsite vendors, and various internal teams to ensure a seamless and efficient workplace environment. The ideal candidate should possess excellent organizational and communication skills, as well as the ability to work well in a fast-paced, dynamic setting.

Key Responsibilities include:

Support workplace operations, including reception, mailroom, facilities, and janitorial dutiesImplement workplace programming and services locally, aligning with the client's needsLiaise with property management, local client employees, and onsite vendors to ensure smooth operationsCollaborate with physical security, health and safety, events, food, and IT teams to support onsite operationsTake ownership of workplace quality, ensuring tidiness and cleanliness throughout the office spaceOversee and manage the workplace work order management system and internal customer supportCoordinate logistics for events and meetings, ensuring everything runs smoothlyAssist with procurement and organization of supplies, including office supplies and swagServe as an extension of multiple client teams for special projects as neededManage documentation and processes related to workplace coordination

Sounds like you? This is what we’re looking for:

Experience in reception, mailroom, facilities, janitorial, or related rolesKnowledge of workplace work order management systems and internal customer supportFamiliarity with procurement and organization of office suppliesWillingness to collaborate with cross-functional teams and various stakeholdersAbility to adapt quickly to changing priorities and handle multiple projects simultaneouslyStrong problem-solving skills and ability to proactively address issues as they ariseExcellent time management skills and the ability to work independently and proactivelyPrevious experience in facilities management or workplace coordinationFamiliarity with workplace programming and services implementationStrong interpersonal skills and the ability to effectively communicate with stakeholders at all levelsProven ability to oversee the quality and cleanliness of a large office spaceProficiency in common business software programs such as Mac, Google Suite, and Slack

Benefits:

Great employee discounts off fitness, wellbeing & other renowned brands

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australia's #1 Commercial Real Estate firm

Premium offices

What you can expect from us:

As an organization, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Apply today, quoting job reference number REQ530436