Bookkeeper / Accounts Receivable Administrator

We are seeking a detail-oriented and reliable Bookkeeper / Accounts Receivable Administrator to manage our invoicing, customer collections, and day-to-day financial administration. Reporting directly to the Finance Manager, you will play a critical role in keeping our cash flow healthy, maintaining accurate records, and handling a heavy volume of administrative tasks.

Key Responsibilities

End-to-End Accounts Receivable: Manage customer invoicing, prompt cash allocation, payment processing, and ongoing account maintenance to ensure data integrity.

Collections & Discrepancies: Monitor aged receivables, investigate billing or payment issues promptly, and conduct proactive customer follow-ups to support healthy cash flow.

Transaction Management & Ledger Maintenance: Record all daily financial transactions (sales, purchases, payments, receipts), code entries accurately per company guidelines, and maintain general ledger accounts.

Month-End & Reconciliations: Perform month-end closing activities, including monthly Accounts Receivable and bank reconciliations, identifying and resolving any account discrepancies in a timely manner.

Expense Management: Review, verify, and key employee travel and expense claims accurately in accordance with internal policy.

Operations Team Support & Auditing: Act as the point of contact for external OpsTeam queries. Perform periodic audits of their output to catch inefficiencies, using your findings to report actionable recommendations directly to the Finance Manager.

Compliance, Audit Readiness & Admin: Maintain organized, accessible documentation to support internal controls, Australian tax laws, and external audit requirements, while handling high-volume administrative tasks, to keep AR workflows running smoothly.

What We’re Looking For (Qualifications & Experience)

• Education & Experience: Certificate IV in Accounting and Bookkeeping (or similar qualification) with a minimum of 2 years of bookkeeping, AR, or financial admin experience, preferably within a medical industry related environment.

• Technical & Software Skills: Proficiency in standard accounting platforms (e.g., Xero, MYOB, or QuickBooks) and a readiness to learn our customized software (Sybiz), with training provided.

• Advanced Excel Proficiency: Strong command of Microsoft Excel (e.g., functions, VLOOKUPs) to efficiently manage, filter, and analyze heavy administrative data.

• Accounting & Compliance Knowledge: Knowledge of accounting principles and standards (Australian Accounting Standards and BAS requirements).

• Core Competencies: Exceptional attention to detail, strong analytical skills to audit operational output, and confident communication for customer collections and OpsTeam collaboration.