Board Secretary / Public Officer (Voluntary)

Purpose of the Role

The Secretary is an Elected Officer of the Board and designated Public Officer responsible for the governance, legal compliance, and institutional memory of the Conservation Council of South Australia. The role ensures the Association's administrative, regulatory, and meeting affairs are managed legally and ethically, supporting the strategic plan and organisational objectives.

Key Responsibilities

• Meeting Facilitation: Partner with the President and CEO to call board and council meetings, build and distribute agendas and papers within constitutional timeframes.
• Oversight of Records & Minutes: Ensure accurate and objective recording of all meeting motions, amendments, and voting outcomes.
• Membership Roll Management: Maintain the statutory Register of Members, including contact details and membership status updates.
• Public Officer & Regulatory Compliance: Liaise with CBS and ACNC to lodge annual returns and notify of constitutional or board changes.
• Policy & Governance Systems: Serve as Policy Officer to maintain and regularly review the organisation's policy bank.

Governance Duties

• Board Participation: Attend a minimum of six Board meetings per year as a voting member.
• Constitutional & Procedural Advice: Advise on quorum, voting processes, and constitutional limitations during meetings.
  Custody & Confidentiality of Records: Maintain safe custody of corporate documents and the Common Seal; manage secure storage of in-camera materials.
• Strategic Input: Support the Board in developing and implementing the Association's Strategic Plan.

Requirements & Eligibility

• Term of Office: Two-year terms, with eligibility for re-election for up to three consecutive terms.
• Strict Political & Employment Neutrality:
  
  • Employees or governing members of political parties/parliamentarians are ineligible for Board appointment.
  • Board members must vacate their position upon pre-selection for State or Commonwealth Parliament.
• Professional Standards: Uphold high standards of confidentiality, ethics, and impartiality in all proceedings

Apply

Any queries about the role may be sent to president@conservationsa.org.au using the subject line: Board Secretary / Public Officer (Voluntary) enquiry via EthicalJobs.

Apply by clicking the "Apply Now" and uploading your CV and a short cover letter.