Administrative Assistant - Surgical Services

SA Health
Job reference: 941082
Location: 5006 - NORTH ADELAIDE
Job status: Short Term Contract
Eligibility: Open to Everyone

• Women’s and Children’s Health Network, Surgical Services, North Adelaide (5006)
• Salary – Classification - ASO2 - Administrative Services Officer L2 - $ 64,195 to $67,154 + 12% Superannuation and Salary Sacrifice Benefits
• Full Time, Term Contract (temporary up to 28 Jun 2027)

About WCHN
Join the Women’s and Children’s Health Network (WCHN), South Australia’s leading provider of care for women, babies, children and young people. We’re shaping the future of healthcare through compassion, innovation and excellence — with our communities at the heart of everything we do.

What WCHN Can Offer You

• Access to salary packaging benefits of up to $9,010 each FBT year for living expenses (e.g. mortgage, rent, utilities, groceries), plus an additional $2,650 each FBT year for meal entertainment expenses.
• Access to Fitness Passport (workplace health and fitness program that gives you and your family access to a wide choice of gyms and pools across South Australia.)
• Free public transport to and from the Women’s and Children’s Hospital for SA Health metropolitan hospital staff (excludes network community sites).
• Support for you and your family via our Employee Assistance Program.
• Relocation financial support may be negotiated, subject to eligibility. Click here for details and contact the enquires person for further information.

About the role

Provide comprehensive and confidential administrative support to the Division of Surgical Services, including coordination of theatre lists, outpatient clinic and ward clerking duties, and liaison with medical staff, patients and families to support efficient and coordinated surgical service delivery.

Key duties of the role

• Coordinate elective surgery bookings using EMR and ORMIS, ensuring accurate patient registration, theatre scheduling, and timely communication of admissions, changes and cancellations.
• Provide high-quality confidential administrative support, including medical typing, correspondence, data entry, record management and maintenance of departmental information systems.
• Support medical staff by coordinating diaries, outpatient clinics, case notes, imaging, and ensuring all clinical and teaching resources are prepared and available.
• Assist with workload reporting, audits and data collection to support clinical governance, departmental performance monitoring and service improvement activities.
• Liaise with patients, families, clinicians and theatre teams to ensure smooth, efficient and patient-centred surgical service delivery.

Skills and Experience

• Demonstrated experience in an administrative or secretarial role within a healthcare or similar service environment.
• Strong competency in office systems including word processing, spreadsheets, presentations, email and scheduling tools.
• Excellent interpersonal and customer service skills with the ability to communicate effectively and manage sensitive interactions professionally.
• Proven ability to prioritise workload, work independently or within a team, and perform effectively under pressure in a busy environment.
• Sound understanding of confidentiality, patient rights, WHS, Equal Opportunity and public sector ethics and governance requirements.

Enquiries can be directed to

Paula Bertram

Position: Manager, Administrative Services

Phone: 8161 8389

E-mail: ••••@sa.gov.au

Want to learn more about career opportunities at WCHN? Click Here to discover how you can Realise Your Potential and join one of our many teams making a positive difference in the community.

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To learn more about this role — including key selection criteria, special conditions and minimum requirements — please refer to the attached role description and the document checklists below:

If you would like further information on applying and winning this role, go to our SA Health Careers Site for the Australian Applicant Guide or if you are an international applicant, check out the International Application Guide.

Aboriginal and Torres Strait Islander applicants are encouraged to apply.

Application Closing Date: Wednesday 19 August 2026 - 11:55PM

Applications close: 19/08/2026 11:55 PM

Flexibility Statement
The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.