Project Support Administrator

IKAD Engineering is a proudly Western Australian privately owned company with a national and international footprint. We deliver Project Management and Engineering solutions across a diverse range of industries including Defence, Industrial, Mining, Marine, Oil & Gas and Water Technology.

An opportunity has arisen for an experienced and highly organised Project Support Administrator to join our team on a Full Time basis at our Henderson operations.

Supporting our Marine and Industrial teams, this is a varied administrative role working closely with Managers and project personnel across the business. Alongside general project support, the role will have a strong focus on reporting, spreadsheets, data management and process controls, helping provide Managers with accurate and meaningful information to support project delivery and decision-making.

• Provide administrative and project support to Marine and Industrial Managers.

• Develop and maintain spreadsheets, trackers and project control measures.

• Collate, review and maintain project and operational data.

• Assist with the preparation of statistics, reports and management information.

• Produce weekly reports and provide regular updates to Managers.

• Conduct monthly audits of nominated processes and report on outcomes.

• Maintain project documentation, registers and records.

• Review project and site information, identify outstanding actions and assist with follow-up.

• Attend meetings with customers and internal stakeholders, taking notes and recording actions where required.

• Assist with maintaining accurate and controlled project information.

• Support Defence-related projects where access to information and documentation is restricted.

• Provide additional administrative support across the business as required.

To be successful in this role, you will ideally have:

• Previous experience in project administration, business administration or a similar support role.

• Strong Microsoft Excel skills and confidence developing and maintaining spreadsheets.

• An analytical mindset with the ability to work with data, statistics and reporting.

• Strong attention to detail and a high level of accuracy.

• Excellent organisational and time management skills.

• Ability to work across multiple projects and priorities.

• Strong written and verbal communication skills.

• Confidence working directly with Managers, project teams and customers.

• Experience within an Engineering, Defence, Marine, Manufacturing or Industrial environment will be highly regarded.

• Experience with Power BI or similar reporting tools would be advantageous.

Due to the Defence-related nature of this position, applicants must be Australian Citizens and have the ability to obtain and maintain an Australian Federal Police Clearance.

• Full-time position based in Henderson.

• A varied role supporting multiple areas of the business.

• Exposure to major Marine, Industrial and Defence projects.

• Opportunity to work closely with experienced Managers and project teams.

• Ongoing training and professional development.

• Supportive and collaborative working environment.

If you are a capable administrator who enjoys working with spreadsheets, reporting and data and wants to play an important role in supporting project delivery, we would like to hear from you.

Please apply with your resume and covering letter addressing the above criteria. Only successful applicants will be contacted.