Invoicing & Cost Controller | Sydney NSW or Melbourne VIC

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in more than 170 countries and with over 110,000 employees across 1,500 sites, we are proud to be a Top 5 global 3PL.

Every day, our people imagine better ways to serve a world in motion – creating smarter, safer, and more sustainable solutions for our customers.

YOUR ROLE

As an Invoicing and Cost Controller within our Air & Ocean team, you’ll play a critical role in ensuring the accuracy, integrity and timeliness of operational accounting activities that underpin our financial performance.

Based at either our Sydney or Truganina sites, you’ll work closely with Operations and Finance teams to ensure job files are accurately invoiced, closed and compliant with CEVA policies. You’ll act as a key point of control across invoicing, accruals, credit notes and WIP, supporting reliable month-end reporting and driving continuous improvement across operational processes.

This role suits someone detail-driven, commercially aware and confident working at the intersection of operations and finance.

WHAT ARE YOU GOING TO DO?

Specifically, you will:

• Ensure all operational job files are accurately invoiced and closed in a timely manner
• Oversee follow-up and resolution of non-invoiced or incomplete job files
• Review profit and loss variances, ensuring explanations meet country thresholds
• Monitor and drive closure of job files in TMS systems in line with global KPIs
• Manage AP invoices on hold and unallocated AP, identifying root causes and actions
• Oversee accrual deletions and ensure compliance with CEVA financial controls
• Maintain accurate job file registration and conduct regular data health checks
• Drive adherence to Operations Control SOPs across Air & Ocean teams
• Monitor auto-rating processes to improve billing and accrual accuracy
• Oversee credit note issuance, analysis and first-level approvals
• Monitor WIP ageing and support timely resolution of outstanding items.

WHAT ARE WE LOOKING FOR? 

You’ll bring experience from freight forwarding or a related operational environment, with strong attention to detail and a clear understanding of how operational accuracy impacts financial outcomes. You’ll also have:

• Experience with operational accounting or invoicing processes
• Strong analytical skills and the ability to investigate and resolve discrepancies
• High attention to detail and accuracy in data and systems
• Confidence working with freight platforms such as OFS, CargoWise or similar
• Clear communication skills and the ability to work across Operations and Finance
• A proactive mindset and commitment to continuous improvement.

In addition to providing proof of work rights and suitable professional referees, progressed candidates will be required to undergo a medical assessment and national police check.

WHAT DO WE HAVE TO OFFER?

In addition to a challenging and rewarding work environment and competitive compensation, we are proud to offer a range of employee benefits designed to support your wellbeing, and help you thrive at work and in life.

• Personal wellbeing: prioritise your health and wellbeing through the CEVAwell program, Employee Assistance Program, Volunteer Time Off, and Life & Total Permanent Disability Insurance.
• Work-life balance: benefit from flexible, hybrid, and remote work options, along with additional paid parental leave for primary carers.
• Professional development: your growth is essential to us. Unlock your potential through secondment and internal mobility opportunities, study assistance, leadership and mentoring programs, MyLearning – our global online platform with more than 1,000 courses – early career pathways and more.
• Financial wellbeing: We care about your financial security. Enjoy exclusive offers and discounts from our partners, novated leasing, annual safety workwear reimbursement, employee referral incentives, service recognition and short-term incentive plans.

Diversity is core to who we are. By reflecting the cultures and perspectives of our customers and communities, we perform at our best. CEVA Logistics is proud to be an equal opportunity employer and welcomes applications from all qualified candidates.

#CEVALogistics #WeAreCEVA #BetterWays #LifeAtCEVA #LI-DNI

Disclaimer: CEVA Logistics works with a carefully selected group of recruitment partners. We are not seeking agency support for this vacancy and do not accept unsolicited resumes. Only agencies formally engaged through our HR team for a specific vacancy will be recognised, and no fees will be payable for unsolicited introductions.