Legal Assistant | Disputes & Investigations | Melbourne

About you
We are looking for an energetic, self-motivated, detail orientated Legal Assistant looking for their next opportunity in a supportive team. The successful candidate will be passionate about fostering a collaborative environment and thrive working in a fast-paced high performing team.
Ideally you will have
At least 2-3 years of experience as a Legal Secretary or Assistant in a law firmExperience within a litigation environment and familiarity with RedCrest, Citec, eLodgement, CMS and CommCourts will be highly regardedExcellent verbal and written communication skillsStrong Microsoft Office skillsDemonstrated time management and organisational skillsKnowledgeable with document collation software, discovery platforms, vendor payment portals and court procedure process would be ideal but is not essentialThe ability to build strong working relationshipsSolid understanding of professionalism, confidentiality and healthy work ethicA commitment to excellence with the ability to produce accurate, high-quality work (attention to detail is critical)
This is a great opportunity to join for someone to take the next step in their career in a fun, supportive, fast paced environment.
Your role
You will be responsible for delivering high-level administrative and secretarial support to a group of experienced fee earners. The role offers strong exposure across various different complexities of litigation matters, in a structured and collegiate team atmosphere.
Key Responsibilities
Diary, travel and court date coordinationProducing and formatting accurate, high-quality correspondence and legal documentsLiaising with clients, barristers, courts and other external stakeholders electronically as well as in personAssisting with matter management, including conflict checks, file opening and closing, file set up, engagement letters, cost estimatesPreparation of end-of-month billing, expenses and vendor invoicingAssisting with the preparation and finalisation of briefs to Counsel, mediators, discovery documents, court and trial books,Court and Tribunal filing, assisting with hearings, mediations and conferencesProviding exceptional customer service to internal and external stakeholders including our clientsGeneral administrative duties
About Gadens
Gadens is a leading, independent Australian law firm, with a clear vision and strategy for the future. We help people achieve their purpose in a complex world, by leading by example, inspiring others, innovating and building something we are all proud of.
At Gadens, we:
Develop and inspire our peopleDo the right thing and make an impactWork with quality clients in our chosen marketsSolve problems with people and technology working seamlessly togetherAre a widely recognised and respected brand.
What we offer
Flexibility – Hybrid working arrangements. This includes flexible working hours as well as equipment to support working from home.Financial – Market-competitive fixed remuneration, a generous incentive program recognising both billable performance and broader contribution and an employee recruitment referral program.30 weeks paid parental leave – Our market leading policy includes 30 weeks paid parental leave for all permanent staff, with no tenure required. This includes superannuation contributions while on parental leave, an external coach to support through various stages of parental leave and support and paid leave for surrogacy and IVF treatment.Leave - Ability to purchase up to 3 weeks of annual leave a year as well as a gifted day of leave for your birthday month which we call “Gadens day”Health & Wellbeing – We offer a range of health and wellbeing benefits to empower and support our people including, regular social events, employee assistant program, bonus program for non-fee earners, discounted private health insurance, annual flu vaccinations, skin checks, recognition awards and much more!Learning & Development –We promote a culture of continuous learning opportunities including access to professional development for all employees, coaching, mentoring study support as well for further education.Community involvement – We give back to the community through our well-established pro bono program as well as staff volunteering initiatives.
We are always on the lookout for star performers to join our growing firm. To find out more please visit www.gadens.com