Administration and Accounts Worker

Administration & Accounts Worker – Full time

POSITION DESCRIPTION:

The Administration and Accounts Officer is responsible for the effective delivery of Waltja’s accounts administration, payroll, financial record management and corporate support functions.

The position plays a key role in maintaining accurate accounts payable and receivable systems, payroll administration, reconciliations, financial records and compliance documentation to support the organisation’s operational, funding and governance requirements.

Working closely with the Corporate Services Manager, the position assists with financial reporting, audit preparation, funding acquittals, human resources administration, emergency relief administration and organisational governance activities. The role contributes to maintaining strong internal controls, legislative compliance and efficient administrative systems across the organisation.

The position provides guidance and support to administration trainees and contributes to the continuous improvement of financial, payroll and administrative systems across the Corporate Services function.

Duties & Responsibilities:

- Maintain accounts payable and accounts receivable systems.

- Process supplier invoices, payments, reimbursements and debtor accounts.

- Maintain accurate financial records and supporting documentation.

- Assist with monthly financial reporting and account reconciliations. Assist with budget monitoring and expenditure tracking.

- Process weekly and fortnightly payroll within required timeframes.

- Maintain payroll systems and employee payroll records.

- Assist with pays, workers compensation and superannuation reporting requirements.

- Assist with preparation for annual audits and compliance reviews.

-  Actively participate in Waltja’s organisational activities and events such as Directors Meetings, AGM and workshops.

- Other duties as required.

Please see full Position Description https://www.waltja.org.au/work-at-waltja/

Selection Criteria:

Essential:

- Demonstrated experience in payroll administration, accounts payable, accounts receivable and financial administration.

- Experience using accounting, payroll and financial management systems.

- Sound understanding of payroll legislation, superannuation, taxation and employment obligations.

- Experience preparing reconciliations, financial records and compliance documentation.

- Experience supporting audits, acquittals and financial reporting processes.

- Strong organisational and time management skills with the ability to meet deadlines.

- High level attention to detail and accuracy.

- Advanced computer skills including Microsoft Office and financial software systems.

- Strong written and verbal communication skills.

- Ability to maintain confidentiality and handle sensitive information appropriately.

- Ability to work independently and as part of a team.

- Current Northern Territory Driver Licence.

Desirable:

• Certificate IV or Diploma in Accounting, Bookkeeping, Business Administration or related discipline.

• Experience working in a not-for-profit or Aboriginal Community Controlled Organisation.

• Knowledge of grant acquittals, funding agreements and government compliance requirements.

• Experience using Employment Hero, Xero, MYOB or similar systems.

• Experience supporting Board and governance administration functions.

SALARY PACKAGE:

Wage: SCHADS Award Level 4-5 $88,090 - $100,776 (depending upon experience & qualifications)

Superannuation: 12.0% standard and trainee rate, Waltja pays 14.0% as bonus for non-smokers

Travel: $100/night for remote travel

Annual travel bonus: $950 per year

Wellbeing allowance: Up to $800 reimbursement of personal well-being services costs

Equipment: All digital/computer/phone equipment as needed, Swag supplied.

How to Apply

Please apply by email to *******@waltja.org.au with a current Resume and a Cover Letter addressing the selection criteria. Only applications addressing the selection criteria will be accepted.

Closing date: Monday 28 September 2026

Start date: Immediate start available