Contract Administrator Waste Services

Full Time | Permanent-Fixed Term
•    Level 6 | Salary from $96,907 – $104,742 + super
•    Enjoy 5 weeks annual leave, flexible work options, and a supportive team culture.
•    Join our Waste Services team and play an important role in helping deliver reliable, high-quality waste services to a growing community.

Are you an organised, solutions-focused professional who enjoys bringing people, processes and contracts together?

This is an exciting opportunity to work across contract management, compliance, procurement, stakeholder engagement and continuous improvement — with plenty of variety and the chance to make a tangible difference.

About the role
Reporting to the Manager Waste Services, you will play a key role in supporting the effective administration, compliance and performance of waste services contracts across the City.

You’ll work closely with internal teams, contractors, suppliers and the community to ensure contracts are well managed, obligations are met and services continue to deliver great outcomes for residents.

From managing contract processes and investigating issues through to supporting procurement, compliance and business improvement, this role offers the opportunity to make your mark across a broad range of activities.

What you’ll be doing
•    Process purchase orders, goods receipts and supplier invoices in accordance with financial and procurement procedures.
•    Monitor contract expenditure and support the timely payment of contractor invoices.
•    Assist with budget tracking, invoice reconciliation and financial reporting associated with waste services contracts.
•    Support the administration and performance monitoring of waste services contracts.
•    Coordinate quotation, contract variation, extension and compliance processes.
•    Investigate contractual matters and provide practical recommendations for resolution.
•    Provide advice and support to internal stakeholders on contract management activities.
•    Maintain accurate contract registers, databases, records and business systems.
•    Build positive relationships with customers, contractors, suppliers and stakeholders to resolve enquiries and issues.
•    Assist with contract audits and compliance activities.
•    Identify opportunities to improve processes, systems and service delivery.
•    Support the development and implementation of contract management processes, procedures and training.

About you
You’re a highly organised, customer-focused professional who enjoys solving problems, working with people and keeping things moving.

You take pride in getting the details right, while also being able to see the bigger picture. You’re adaptable, confident working with a range of stakeholders and comfortable taking on new challenges.

To be successful, you will have:
•    A qualification, or be working towards a qualification, in a relevant discipline such as Procurement and Contracts Management, or equivalent relevant experience.
•    Knowledge of procurement and contract management principles and practices.
•    Experience using contract management systems — Open Windows experience will be highly regarded.
•    Demonstrated ability to use information systems and technology effectively for contract administration, reporting and record management.
•    Strong organisational skills and the ability to manage competing priorities and deadlines.
•    Excellent customer service, communication and problem-solving skills.
•    Well-developed research, analysis, negotiation and influencing skills.
•    Sound knowledge of workplace health and safety principles.

So… why join the City of Wanneroo?
More Time Off
•    5 weeks annual leave (pro-rata)
•    2 paid Wellness Days and 1 paid Volunteer Day per year
•    12 weeks paid parental leave
•    Access to additional leave types: Reproductive Health, Cultural/Ceremonial, Family Responsibility and Family & Domestic Violence Leave
•    Ability to purchase or cash out leave, depending on your needs

Genuine Flexibility
•    Choose between a 9 day fortnight, 19 day month or flexi time arrangement
•    Start and finish times can be adjusted within a 7am–5pm span, depending on your preferences and team needs
•    Hybrid work and TOIL may be available depending on the service area

Stability with Mobility
•    Long Service Leave is portable across WA local governments
•    Permanent roles, strong internal mobility, and sector-wide credibility
•    A comprehensive development program with internal capability frameworks and access to funded external courses, workshops, and study leave

Perks & Support
•    Up to 15% superannuation inclusive of employer matching
•    Free on-site parking
•    Access to salary packaging and novated leasing options
•    50% off membership to our award-winning gym and leisure centre, Aquamotion
•    An active social club with regular events

Work Local
With 56% of our workforce living locally, working at the City of Wanneroo isn’t just about cutting your commute. This role is a genuine opportunity to contribute to the community you call home. This is work with real purpose, where you will see the impact of your efforts every day – in parks, streets and services around you. It’s a meaningful way to give back and shape the future of your City.

The City of Wanneroo is a diverse, community-focused organisation where your work makes a real impact, not just for our residents, but for the people you work alongside. We’re proud of our inclusive culture and the many perspectives that shape it.

We strongly encourage Aboriginal and Torres Strait Islander people to apply and bring their voice to local government. If you value purpose, collaboration, and a team that welcomes you for who you are, you’ll feel at home here.

Ready to make an impact?
If you’re looking for a role where your contract management skills, attention to detail and ability to build strong relationships can contribute to better services for the community, we’d love to hear from you.
Apply with your resume and a cover letter (max 2 pages) telling us why you're a great fit.

Reference number:  853325
Applications close:  Sunday 13 September 2026

For further information, please contact John Gault, Manager Waste Services on 9405 5550.

Please note:
•    A National Police Clearance (within 3 months) is required prior to commencement.
•    All employees must declare secondary employment to manage any potential conflicts of interest and fatigue risks.
•    Medical assessment may be required depending on the role.