Administration Assistant

This is a fixed term full time vacancy available for three (3) months with a possibility of extension and/or permanency, subject to business requirements.  

About the role

The Administration Assistant provides financial and administrative support to the Senior Management Team. The position also provides general administrative support to the Financial and Human Resources areas and is responsible for the provision of secretarial support as required.

Suitability Requirements

Through the recruitment process, we will be looking for candidates who can demonstrate skills, experience and attributes in relation to the following:

1. Communicates and Influences Effectively - The ability to explain information using language appropriate to the client while limiting the use of jargon, listen and ask questions to ensure understanding and to confirm that the message has been understood and to discuss issues calmly.
2. Achieve Results - The ability to see tasks through to completion; rescheduling and reorganising work to reflect changes in priority. Applies own expertise to work tasks, learn new products and services and maintain accurate records and file.
3. Ability to write accurate reports, perform data entry and retrieval and collate information/statistics.

Eligibility

To be eligible for appointment to permanent positions in the West Australian Public Sector you must be an Australian citizen or have permanent resident status in Australia.

Benefits and opportunities

• Flexible working arrangements.
• Free onsite parking.
• Career pathway opportunities.
• Learning and development opportunity programs.

Check out the attached Applicant Information Pack to find out other benefits of working for Justice.

Application process

How to apply

Please ensure you review the attached Job Description Form (JDF) for further information about the requirements of the position. This information will assist you with the preparation of your application.

We require you to submit:

1. Provide a comprehensive Resume / Curriculum Vitae, that clearly outlines your transferable skills, experience and highlights your key achievements.
2. Contact details of two (2) recent work referees, with one (1) of them being your current Line Manager where possible.  
3. Please provide a statement of no more than one (1) page addressing the following Suitability Requirements below as listed in the section above. Please provide examples to support your claims.

• Communicates and Influences Effectively.
• Ability to write accurate reports, perform data entry and retrieval and collate information/statistics.

The Suitability Requirements outlined in points two (2) and three (3) listed in the section above will be assessed at a later stage in the recruitment process.

Subsequent Vacancies

Applicants found suitable but not recommended for this vacancy, may be considered for subsequent similar vacancies for a period of twelve (12) months, in accordance with section 7d of the Commissioner’s Instructions No.48 – Recruitment, Selection and Appointment to Permanent Vacancies, and section 9d of the Commissioner Instructions 49 - Recruitment, Selection and Appointment to Fixed Term Vacancies. Permanent, fixed term, full time and part time appointments may be offered at Perth Metropolitan area during this period.

For Further Job Related Information

If you would like further information regarding the vacancy, please contact Lina Dean (08) 9264 62***for a confidential discussion.

Equity and Diversity

The Department of Justice is committed to building a diverse, inclusive and accessible workplace that reflects the community we serve. We strongly encourage applications from people of all backgrounds and experiences. 

Aboriginal and Torres Strait Islander applicants can access support by following this link. 

Reasonable adjustments are available throughout the recruitment process. For a confidential discussion about support or adjustments, please contact the person listed above or email ***************@justice.wa.gov.au. 

Submitting your application

To submit your application, click the “Apply for Job” button at the bottom of this advertisement.

Please ensure you allow sufficient time to submit your application, as late applications will not be accepted.

If you are having difficulty submitting your online application, please telephone RAMS Helpdesk ************@bigredsky.com on 1300 733 *** for assistance.

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The Department of Justice has introduced a smoke-free policy, which has been fully implemented across all women’s prisons and the Academy, with all other prison sites to follow.