Administrative Assistant

Newcastle Steel Frames and Trusses is a family owned and operated business located in Morisset providing lightweight steel framing solutions to the construction industry.

We are on the lookout for an Experienced Administration Assistant / Executive Assistant to Management to join our team.

Our ideal candidate:

You are a passionate and talented individual with high level technical administration expertise, an eye for detail, coupled with excellent customer service skills. 

You are capable of completing a diverse range of administration tasks and thrive in a busy environment. You have exceptional people skills and will work to quickly build positive relationships with both customers and staff and enjoy working as part of a close-knit team.

To achieve success in this role you will have:

• 3 - 5yrs experience in a administration role ideally with exposure to payroll and accounts.

• High level communication and networking skills with the ability to interact with both staff and customers effectively.

• Excellent time management skills, ability to work well under pressure and manage multiple tasks and responsibilities simultaneously.

• High level organisation skills. Ability to plan ahead, and prioritise work in a systematic and organised way.

• Exceptional attention to detail and data inputting with high levels of accuracy

• Ability to analyse sensitive information and problem solve using clear analytical thinking; whilst maintaining the highest level of confidentiality at all times.

• High level computer skills, proficient in working with Xero software as well as but not limited to Microsoft products.

• High level of written and verbal skills including ability to produce financial reports

• Able to follow directions from senior staff and work well individually/unsupervised and also as part of a wider team working collectively toward achieving shared business goals.

• A friendly, can do attitude and willingness to learn our systems and procedures.

The successful candidate will be responsible for:

Assisting our Finance Manager

• Payroll as well as accounts receivable and payable.

• Compiling and enter daily time sheets

• Data entry of new employee information

General admin duties & Document control

• General Reception duties

• Data entry for new and existing inquiries

• Job scheduling and data base maintenance

• Document compliance

Executive Assistant to Management Team

• After Sales Follow ups

• Assisting management in preparing weekly, monthly, quarterly reports

• Exploring and implementing new software, platforms, and processes to streamline current.

• Site visits for marketing content, photos, videos, testimonials etc

This is a full time position working 38 hrs per week on a 9 day fortnight, with an attractive salary package on offer for the successful candidate.

To apply, please send applications and resumes to:

***@newcastlesteelframes.com.au