Business Development Coordinator

Location: Melbourne, Australia. Possibility of a hybrid/remote role for the right candiadate.
Company: Avion Full Service CRO & Research Imaging Specialists.
About Avion Medical
Avion Medical is a full-service Contract Research Organization (CRO) and Imaging Research Organization (IRO), specialising in oncology, radiopharmaceuticals, and imaging-enabled clinical trials.We work with global biotech and pharmaceutical sponsors to design and deliver complex, first-in-human and later-phase studies, with a strong focus on quality, speed, and deep site network expertise.
Position DescriptionThe Business Development Coordinator plays a pivotal role in supporting Avion's commercial growth by coordinating business development activities, maintaining CRM data integrity, assisting with proposal development, supporting marketing initiatives and ensuring opportunities progress efficiently through the sales pipeline.Working closely with the Commercial Director, this position provides the commercial backbone of the Business Development function, allowing senior business development staff to focus on strategic customer engagement while ensuring leads, proposals and client interactions are professionally managed.
Key Responsibilities
Business Development SupportSupport the commercial team in identifying, qualifying and progressing new business opportunities.Responsibilities include:Monitor inbound business enquiriesQualify new leadsCoordinate follow-up activitiesSchedule client meetingsCoordinate follow-up correspondenceMaintain opportunity trackingAssist with strategic account planningSupport customer relationship management activities
CRM ManagementMaintain accurate commercial data and ensure complete visibility of the sales pipeline.Responsibilities include:Maintain CRM recordsUpdate opportunity stagesRecord customer interactionsTrack proposal statusMaintain contact databasesProduce CRM reportsIdentify inactive opportunitiesAssist with pipeline forecastingMonitor sales KPIsEnsure data accuracyCommercial IntelligenceAssist in identifying market opportunities and emerging sponsors.Responsibilities include:Research biotechnology companiesIdentify potential sponsorsMonitor funding announcementsTrack competitor activityMonitor industry newsMaintain target account listsAssist market mapping exercisesResearch conference attendeesIdentify partnership opportunities
Conference and Event CooordinationSupport Avion's conference strategy before, during and after major industry events.Responsibilities include:Coordinate conference logisticsSupport partnering meeting schedulesResearch attending companiesPrepare briefing documentsPrepare capability materialTrack conference meetingsCoordinate post-conference follow-upUpdate CRM after conferencesMonitor conference ROI metrics
Marketing SupportWork closely with Marketing and the Commercial team to support lead generation activities.Responsibilities include:Coordinate LinkedIn campaignsAssist webinar planningCoordinate newslettersUpdate capability presentationsMaintain marketing collateralSupport white paper productionCoordinate client case studiesAssist website updatesPrepare promotional materials
Commercial AdministrationProvide operational support to ensure the commercial function operates efficiently.Responsibilities include:Prepare monthly commercial reportsMaintain sales dashboardsTrack KPIsCoordinate internal meetingsPrepare presentation materialMaintain commercial document libraryOrganise client visitsSupport travel arrangementsMaintain standard templates
Experience & QualificationsEssentialExperience within a CRO environmentProven experience managing the BD function of a CROStrong understanding of the clinical trial business lifecycleDemonstrated ability to manage complexity and multitaskStrong analytical skills for interpreting market data, identifying opportunities, and supporting business development decisions.Excellent communication skills for engaging with clients, preparing presentations, and collaborating with internal teams.Experience in market research to assess industry trends, competitor activity, and potential clinical trial partnerships.Attention to detail and strong organizational skills, including experience with CRM systems or similar tools.Ability to work effectively in a fast-paced, cross-functional environment and manage multiple priorities.Tertiary qualification in business, life sciences, marketing, or a related field, or equivalent experience in a CRO or healthcare setting is advantageous.DesirableExperience in radiopharmaceuticals, or imaging-based trials
Key CompetenciesStrong work ethic and accountabilityExcellent organisational and oversight capabilityProactive problem-solving mindsetClear and confident communication
Why Join AvionOpportunity to play a critical role in a growing specialist CROWork on cutting-edge oncology and radiopharmaceutical trialsBe part of a high-performing, agile teamDirect influence on how clinical trials are delivered across the organisation