Production Administrator

Production Administrator
Cardup, WA | 12-month fixed term (with possibility of extension) | Full time

Permacast is Western Australia's leading supplier of precast and prestressed concrete products, servicing the state's major infrastructure, oil & gas and resource projects. We've grown significantly over the past 18 months and we're looking for people who want to be part of what comes next.

We're seeking a Production Administrator to join our team on-site at Cardup, reporting to the Senior Production Supervisor.

This is a busy, hands-on coordination role at the centre of our production operations — you'll be moving between the office and the yard daily, so PPE and a current White Card are required.

What you'll be doing

Production and site support

• Assisting with the coordination of daily prestart checks for machinery

• Coordinating gatehouse sign-in sheets and ensuring site access procedures are followed

• Setting up new job folders for the production team, including shop drawings, casting schedules, lift plans and SWMS

• Requesting supplier quotes and submitting requisitions, and verifying order specifications, quantities and delivery expectations

• Assisting Supervisors with daily attendance records, including start/finish times and work area allocations

• Coordinating employee leave forms and training requests through to approval and booking

• Attending daily SIMOPS meetings and supporting site-wide coordination

Asset maintenance and service coordination

• Maintaining the asset management register and keeping it accurate and current

• Coordinating trades for maintenance and breakdown callouts across the site

• Maintaining plant and machinery prestart, service and scheduled servicing records for audit and compliance

• Tracking and collating daywork sheets from trades and service providers for the Procurement team

• Working with the Facilities Coordinator to schedule infrastructure and yard-based works

• Tracking daily diesel usage

Documentation and HSE support

• Maintaining production documentation with accurate version control

• Keeping the site-wide Safety Data Sheet (SDS) register, SWMS and induction records current and accessible

• Attending toolbox talks and safety meetings, contributing to hazard reporting and assisting with corrective actions

What you'll bring

• Previous experience in an administrative, operational or coordination role within construction, manufacturing or heavy industry

• Experience supporting supervisors or operational teams with daily site operations, asset management, scheduling or maintenance coordination

• Sound working knowledge of Microsoft Office (Word, Excel, Outlook)

• A basic understanding of plant and equipment prestarts, servicing records and SDS registers

• Familiarity with safety procedures, toolbox talks and production workflows in an industrial setting

• Strong organisational skills and attention to detail, with the ability to manage competing priorities

• Clear, confident communication with internal and external stakeholders

• A proactive approach and the initiative to solve day-to-day operational issues

• A current White Card

• Certificate III or IV in Business Administration, Operations Support or a related field (desirable)

• An understanding of procurement and requisition processes (desirable)

What we offer

• A stable, established WA business with a strong forward workload

• Genuine variety — no two days are the same on a production site

• On-site parking and a supportive, down-to-earth team

• Immediate start available

How to apply

Click Apply Now and submit your resume. Applicants must have current, unrestricted working rights in Australia.