Company Secretary

Company Secretary

• Part-time, fixed-term position
• Friendly and supportive culture
• Hybrid working arrangements
• Competitive remuneration package and extensive benefits

Be part of a purpose-driven, Melbourne-based organisation advancing cancer clinical trial research and helping to improve patient access to treatment options.

About Us

Cancer Trials Australia (CTA) is a not-for-profit member-based organisation consisting of 33 clinical sites and 3 medical research institutes across Australia and New Zealand. We support the administration and management of clinical trials across both metropolitan and regional hospitals. We work in close partnership with clinical research sites, Sponsors and Contract Research Organisations to ensure patients can gain access to appropriate clinical trials as quickly as possible.

CTA is committed to equal employment opportunity and ethical practices. We recognise the rich diversity of people and the value that brings to the workplace. We support a culture of equity, inclusion, and diversity. This position is open to all people. 

Employee Benefits

• 5 weeks annual leave
• Competitive remuneration package
• Salary packaging available of up to $15,900 + $2,650 meals/entertainment to maximise your take home pay
• Hybrid working arrangements
• Paid parental leave
• Access to an Employee Assistance Program

About the Role

The Company Secretary is a key role responsible for ensuring strong corporate and ethical governance across the organisation, with a focus on supporting the Board of Directors and executive leadership. The role will facilitate efficient Board and subcommittee operations, ensure CTA meets its statutory and regulatory obligations and maintain best-practice governance standards through the provision of administrative and governance support.

This part-time opportunity is offered on a fixed-term, 12-month contract, with a commitment of approximately 33 hours per month, equivalent to approximately one day per week.

In this role your duties will include:

• Play a key role in supporting effective Board and subcommittee operations, including preparing agendas, papers, minutes and action follow-up.
• Help strengthen communication between the Board, subcommittees and executive leadership to support clear, informed decision-making.
• Provide trusted governance support and guidance to the Board Chair and Directors on responsibilities, procedures and best-practice requirements.
• Maintain high-quality corporate records, registers and Board documentation, including secure access through the Board portal.
• Support CTA’s compliance obligations by managing statutory filings, regulatory correspondence and governance requirements.
• Contribute to continuous improvement by supporting Board onboarding, performance reviews, governance workplans, policy reviews and secretariat processes.

About You

You are a collaborative and highly organised governance professional, who brings experience as a Company or Board Secretary, along with strong communication and administrative capability. You will thrive in a purpose-led, not-for-profit environment, with attention to detail, sound judgement and a commitment to delivering high-quality support to contribute to effective Board and organisational governance.

Qualifications and experience:

• Tertiary qualifications in business, law, governance, or a related field.
• Membership of the Australian Institute of Company Directors (AICD) or membership of the Governance Institute of Australia (GIA), or an equivalent Chartered Secretary qualification.
• Proven experience in managing Board and subcommittee operations, including agenda setting, minute-taking, and reporting.
• Advanced technology skills including experience with Microsoft Office suite and managing Board portals.
• Extensive knowledge of corporate governance, legal compliance and statutory reporting requirements.
• Strong stakeholder management skills, with the ability to work effectively across Boards and subcommittees to achieve shared goals.
• Excellent organisational, written and verbal communication skills, ability to maintain the strictest confidence, able to manage competing priorities, meet deadlines and positively contribute to CTA’s culture and values.

For more information about this role and to view the position description, please copy and paste the link provided below into your web browser.  

https://cancertrialsaustralia.com/wp-content/uploads/2026/08/Company-Secretary_PD_July-2026.pdf

The successful applicant will also be required to supply a current National Police Check  

The salary band for this position is: $120,000 to $140,000 (pro rata) + superannuation + NFP accessible salary packaging benefits, with base salary dependant on previous experience.

If this opportunity aligns with your skills and experience, we would love to hear from you. To be considered, please submit both your cover letter and resume as part of your application.

Closing date for applications: Monday 21st September at 5pm 

Only shortlisted candidates will be contacted within a week of the closing date.  

Shared Purpose | Integrity | Collaboration | Adaptability | Compassion