Events & Production Coordinator

POSITION: Events & Production Coordinator

LOCATION: Adelaide Fringe Head Office

REPORTS TO: Event, Production & Volunteer Lead

EMPLOYMENT: Full time

START DATE: November 3rd 2026

END DATE: 2nd April 2027

• Coordinate the planning and delivery of Adelaide Fringe-managed events, activations and festival infrastructure.
• Coordinate the installation, operation, maintenance and de-installation of Adelaide Fringe’s temporary Box Office facilities in collaboration with the Head of Customer Experience.
• Support the planning and delivery of key infrastructure projects, including the SA Carers Lounge, The Dome regional tour, FringeWorks and other festival activations.
• In collaboration with the Marketing team, coordinate the creation, installation and maintenance of Adelaide Fringe signage throughout the Adelaide Fringe season.
• Coordinate event logistics, production schedules, equipment, suppliers, contractors and site operations to ensure successful project delivery.
• Prepare and manage crew rosters using Employment Hero.
• Coordinate, brief and provide day-to-day support to Casual Event & Production Crew and Event & Production Interns, ensuring they are well informed and supported throughout event delivery.
• Monitor festival infrastructure throughout the season and respond proactively to operational issues.
• Maintain Adelaide Fringe’s Kennards storage facility, ensuring equipment, event assets and materials are organised, inventoried and readily accessible throughout the festival season.

Events

• Support Event, Production & Volunteer Lead in the planning and delivery of key Adelaide Fringe events, including:
• Program Launch
• First Nations Cultural Tours
• VIP Opening Event
• Awards Ceremony
• Assist with the delivery of additional Adelaide Fringe events and departmental initiatives, including:
• Volunteer Induction & End of Season Celebration
• Meet the Media
• Judges Information Session
• Media Calls
• Giving Day
• Honey Pot Events
• Provide on-the-day event coordination, including crew support, stakeholder liaison, event logistics, and bump in/bump out activities as required.

Administration & Stakeholder Management

• Prepare and maintain production documentation, operational schedules, crew rosters and post-event reporting.
• Contributes to project planning, risk assessments, workplace health and safety documentation, and emergency management planning.
• Monitor project timelines and budgets to support successful delivery.
• Build and maintain positive working relationships with internal teams, artists, contractors, suppliers and key stakeholders.
• Ensure all activities are delivered in accordance with Adelaide Fringe policies, procedures and workplace health and safety requirements.
• Contribute to a collaborative, positive and safety-focused team culture.