Administration Officer

Introduction: Are you an organised and proactive individual looking to make a significant impact in a supportive and inclusive work environment? Based in Wangara, Haz-Ed is seeking a dedicated Administration Officer to join our team full-time. Help us save lives by providing solutions for people at work, as we strive to be the most trusted OH&S company in industry

Role Summary:

We're after an organised, proactive Administration Officer to join our team in a true generalist capacity. You'll support multiple areas of the business, juggling competing priorities, and keeping everything on track. This is a varied role for someone who thrives on structure, gets satisfaction from a tidy inbox and an organised diary, and can move between tasks without missing a beat.

Required Hours:

07:30am - 3:30pm

Key Responsibilities:

1. Answering and directing phone calls and emails, and handling incoming/outgoing correspondence.

2. Providing day-to-day administrative support across the business, including filing, data entry and document management (electronic and physical).

3. Providing administrative support to our training division — including scheduling training, supporting trainers and students, and assisting with RTO compliance requirements — as part of a broader workload.

4. Preparing and editing documents, reports and presentations.

5. Coordinating schedules, bookings and calendars across multiple team members.

6. Coordinating office activities and operations to ensure efficiency.

7. Supporting invoicing, purchase orders and basic financial administration.

8. Ordering and managing office and site supplies, and keeping the office tidy and welcoming.

9. Collaborating with team members to ensure efficient and effective office operations.

10. Ad hoc project and administrative support as required.

11. Upholding our company values.

Required Skills and Qualifications:

1. Proven administration experience in a fast-paced office environment.

2. Excellent attention to detail and a genuinely organised approach to work.

3. Strong multitasking and time-management ability — comfortable juggling several priorities at once.

4. Efficient, self-motivated and able to work autonomously as well as in a team.

5. Excellent written and verbal communication skills.

6. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

7. A proactive, can-do attitude, professional manner, and willingness to pitch in wherever needed.

Preferred (Not Essential) Skills:

1. Previous exposure to training coordination, RTO/compliance administration or the safety industry.

2. Experience with a Student Management System.

3. An understanding of accounting principles.

4. Strong customer service skills.

5. Certification in office administration or secretarial work.

Why Join Haz-Ed

We're committed to a supportive, inclusive workplace where everyone is heard and open, honest communication runs top to bottom. Joining Haz-Ed means:

1. Full-time, permanent position — Monday to Friday, 38 hours per week.

2. Attractive renumeration based on experience.

3. Opportunities for professional development and career advancement.

4. Generous leave policies and modern office facilities with up-to-date technology.

5. Regular team-building activities and social events.

6. Being part of a people-focused, customer-centred business dedicated to saving lives.

How to Apply

If you're an organised, detail-focused administrator who thrives under pressure and wants to be part of a growing WA business, we'd love to hear from you. Click Apply and submit your resume and a short cover letter outlining your relevant experience.