Personal Assistant V5

Summary:

We are seeking a highly organized and detail-oriented Secretary to provide administrative support to our team. The ideal candidate will be able to handle multiple tasks simultaneously, prioritize effectively, and communicate professionally with clients and colleagues.

Responsibilities:

• Answer and direct phone calls, emails, and other correspondence, prioritising urgency.
• Schedule appointments and meetings, and maintain calendars
• Prepare and distribute memos, letters, and other documents
• Organize and maintain files and records
• Assist with travel arrangements and expense reports
• Perform general office duties such as ordering supplies and maintaining office equipment
• Provide comprehensive support to other team members, including administrative and logistical assistance.
• Undertake ad-hoc administrative tasks as required to support operational efficiency.

Qualifications:

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• Proven experience as a secretary or administrative assistant, with a minimum of 2 years in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Ability to work independently and as part of a team
• Attention to detail and accuracy