PROJECT ADMIN SUPPORT - BRANDCARE INSTALLATION

PROJECT ADMIN SUPPORT

Albert Smith Signs

LOCATION: Bulimba, Brisbane
HOURS: Full time
REPORTS TO: Project Manager

ABOUT THE ROLE

We're looking for a capable, IT-savvy Project Administrator to work closely alongside our Project Managers, not just handling admin, but genuinely understanding the project lifecycle well enough to back up the PM's when needed. You'll be the organisational backbone of the Brandcare Team, with enough project management know- how to step in on scheduling, coordination, and client liaison when it counts.

This role would suit someone with a construction, signage, or trade-adjacent background who understands site timelines and project workflows, and who's comfortable liaising directly with installers, subcontractors, and customers.

WHAT YOU'LL DO

·         Support the Project Manager with day-to-day administration across active jobs

·         Release jobs and prepare supporting documentation

·         Create and receipt purchase orders

·         Document Control: Manage plans, specifications, contracts, and submittals

·         Maintain and update project records in our ERP/project management system

·         Liaise with customers, installers, subcontractors, and internal teams to keep projects moving

·         Scheduling & Reporting: Prepare progress reports, track schedules, and set up meetings

·         Onboarding: Coordinate site inductions

·         Help review project scopes, drawings, specifications, and client requirements alongside the PM

·         Assist in developing project schedules and tracking milestones

·         Assist with monitoring project budgets and variations

·         Help identify potential project risks and flag them early

WHAT WE'RE LOOKING FOR

·         Some prior experience in project coordination, project support, signage, construction, shopfitting, or manufacturing industry highly regarded

·         Able to read and interpret drawings and basic project documentation

·         Strong administrative and organisational skills, with the ability to manage multiple workflows and strict deadlines

·         Confident, proficient IT/computer skills, Microsoft Office essential; ERP or project management software experience highly regarded

·         Clear, professional written and verbal communication

·         Comfortable communicating with tradespeople, installers, subcontractors, and site teams

·         High attention to detail and a proactive, problem-solving mindset

·         Ability to manage multiple priorities and deadlines under pressure

·         Excellent phone manner and customer service focus

·         Well organised, efficient, and a strong team player

·         Current Australian Driver's Licence

·         Construction White Card (or willingness to obtain)

WHAT WE OFFER

·         Permanent, full-time position

·         Supportive, well-established team environment

·         Negotiable remuneration based on skills and experience

·         Immediate start

·         Early knock off on Fridays

TO APPLY

Please send your resume and cover letter to **@asgroup.com.au

Albert Smith Signs – Quality signage