Administrator Project Management Office (PMO)

Employment Type: Temporary Part time (24 Hours Per week), Twelve (12) months with possible extension 
Salary Range: $91,326 - $121,497 per annum (Health Mgr Lvl 1)
Location: NSW Ambulance State Operations Centre, Sydney Olympic Park 
Closing Date: 11:59 PM, Sunday 6 September 2026

About the opportunity

The Administrator Project Management Office (PMO) will be a key team member of a centralised PMO to support NSW Ambulance Executive Projects. The Administrator PMO provides project management office administration support and co-ordinates project reporting to facilitate consistent and high-quality project delivery. In this role, you will coordinate project governance committee meetings, prepare agendas, meeting papers and minutes, and maintain action and decision registers to support effective governance and oversight. You will assist in the preparation of project and portfolio reports, including Executive Oversight and Steering Committee reporting, ensuring information is accurate, timely, and fit for purpose.

You will also provide administrative and coordination support across the PMO, including organising meetings and workshops, maintaining project documentation and records, and supporting the management of project management tools, templates, and procedures. Working closely with Project Managers and stakeholders, you will contribute to the effective delivery of projects and support continuous improvement across PMO processes and practices. This role offers the opportunity to develop valuable experience in project governance, portfolio reporting, stakeholder engagement, and continuous improvement. The PMO partners with the organisation to provide project management and change leadership, to enable the organisation to deliver maximum value through their Executive Projects.

About you

To be successful, you will bring:

• You are a highly organised and proactive administrator with experience supporting project, program, or portfolio environments. You have strong attention to detail and take pride in delivering high-quality work.

• You have experience providing support within a project-based environment in the health or government sector, with PMO experience highly regarded.

• You have strong organisational skills, with the ability to manage competing priorities and deliver high-quality outcomes within agreed timeframes.

• You have experience coordinating meetings, preparing agendas, meeting papers and minutes, and maintaining action and decision registers, preferably supporting Executive or Steering Committees. 

• You have well-developed written and verbal communication skills, with the ability to engage effectively with stakeholders at all levels and building trust and maintaining strong partnerships. 

• You are proficient in Microsoft Office applications, including Word, Excel, PowerPoint, Teams, and SharePoint. Experience using Power BI would be advantageous but not mandatory.

• You have strong attention to detail and commitment to maintaining accurate documentation and data. 
   

How to Apply

Please respond to the two questions below (Maximum 4000 characters per question) and submit your responses along with your CV and any other required documentation.

Question 1: Describe a time when you worked with project stakeholders to support project governance, reporting, or administrative processes. How did you build effective working relationships and what was the outcome.

Question 2: Describe a situation where your attention to detail helped prevent an error or improve the quality of project reporting or documentation. What was the outcome

Need Further Information

If you have any questions about this role, please contact Jennifer Yuen via *************@health.nsw.gov.au 

Please refer to the Role Description for further information. 

Please refer to the Position Conditions for further information 
 

Additional Information

• Employment of temporary visa holders is only considered if no suitable permanent resident or citizen is identified after labour market testing.
• Eligibility lists and talent pools may be created and used to fill ongoing and temporary vacancies over the next 18 months at the same, or other locations, that are at the same grade and capability level.
• Applicants are expected to provide responses that reflect their own knowledge, experience, and understanding of the role.
• Any AI assisted content should still reflect your own capability; candidates may be asked to discuss or demonstrate examples during interview.
• If you are currently a Paramedic or in a role that is covered by the NSW Ambulance Death and Income Protection Benefits (State) Award 2022, please ensure that you have sought advice prior to accepting this position. For further information please contact Paramedic Insurance via ***************@health.nsw.gov.au

 Our Commitment  

• NSW Ambulance is committed to achieving a diverse workforce that reflects the communities we serve. All are welcome to apply, including women, Aboriginal People, people from culturally diverse backgrounds, refugees, people of diverse genders and sexuality, and people living with a disability. We value the knowledge, skills, experiences, and perspectives that all people bring to our organisation, patients, communities, and workforce.

• If you are an Aboriginal job applicant and wish to obtain more information about applying for a role with NSW Ambulance, please contact our Aboriginal Workforce Engagement Coordinator via ***************@health.nsw.gov.au or visit Stepping Up. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles within NSW Health - visit https://www.steppingup.health.nsw.gov.au/

• If you wish to discuss any changes to the process, you may need to present your best self, including accessibility requirements; please contact the panel convenor or recruitment team for support at  NSW Ambulance Corporate Recruitment Team via ***************@health.nsw.gov.au.

• Additionally, you can contact the NSW Ambulance Diversity & Inclusion Team at ***************@health.nsw.gov.au

Child Safe Employment

• NSW Ambulance is dedicated to fostering a child-safe environment that respects and upholds the rights of children and young people, aligned with NSW Health’s commitment to implementing the Child Safe Standards. We aim to ensure that children and young people feel safe, supported, and included in their care. All current and prospective staff are expected to prioritise the safety, welfare, and well-being of children and young people, actively working to protect them from harm and abuse.