Executive Assistant

About Central Gippsland Health

Central Gippsland Health (CGH) is a subregional health service and the major provider of health and aged care services in the Wellington Shire. CGH is located in the City of Sale which is 215 km east of Melbourne. The City of Sale is an ideal access point for the magnificent Gippsland Lakes, 90 Mile Beach and the Victorian Alps.

CGH provides acute care as part of an integrated service delivery model across Wellington Shire and beyond. The service provides beds across three campuses (Sale, Maffra and Heyfield). Acute services include a full-time emergency department, critical care unit, neonatal critical care unit, three operating theatres, day procedure unit, oncology and dialysis services in addition to general medical and services and sub-acute services including rehabilitation.

CGH is also a leading teaching hospital, affiliated with Monash University's School of Rural Health and provides placements and clinical experience for students.

About the Role

This key role reports to the Manager Executive Services and is primarily responsible for liaison, coordination and providing high quality administrative support to the Director of Aged Care and, as required, other members of the Executive Team in a professional, confidential and efficient manner.

The purpose of the position is to manage the administrative and secretariat functions of key Boards and Committees, as well as supporting the Office of the Director of Aged Care.

The Executive Assistant plays a critical role in ensuring workflow synergies and effective communication between the Director of Aged Care, the Executive Team and other key stakeholders. The role manages numerous tasks, timelines and competing demands.

The role ensures the effective and high-quality provision of administration requirements, including meeting administration, compliance and statutory reporting, and other matters relating to maintaining effective governance systems at CGH.

Duties

• Planning, prioritising and coordinating Executive Team work schedules
• Providing administrative support to a number of key Boards and Committees
• Drafting correspondence and other documentation
• Maintaining complaints, contracts, gifts and other registers
• Liaising with and coordinating interactions between internal and external stakeholders

Qualifications, Skills and Experience

• Business or Administration related qualification at minimum Certificate 3 level
• Demonstrated experience working with a high degree of change management issues
• Outstanding planning ability and time management skills
• Excellent interpersonal communication skills and attention to detail
• Sound understanding and experience in a highly confidential area

Benefits

• Excellent benefits including salary packaging
• Challenging and rewarding work environment
• Ongoing training and development opportunities

Application

• Please attach your resume and cover letter to your application
• Statement addressing Selection Criteria including qualifications, experience and Leadership and Technical Capability Requirements as outlined in the position description

All appointments are made subject to the candidate providing a current satisfactory National Police Certificate and obtaining a Working with Children Check.

At CGH we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive. We value inclusion and diversity and encourage applicants from culturally and linguistically diverse backgrounds.

To obtain a copy of the position description, please reach out to the HR team at 03 5143 8530 or hradmin@cghs.com.au

For questions regarding the position, contact Manager Executive Services, Rebecca Gunning at rebecca.gunning@cghs.com.au

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.