Executive Assistant

• Business Enabling Services Group / Enterprise Systems and Services (BES) Division / Executive Office (AS) Branch
• APS 5 ($92,127 - $103,372) | Ongoing | Full-time
• Canberra, ACT

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ABOUT THE TEAM

The Enterprise Systems and Services Division (ESSD) delivers critical corporate, digital, and shared services that enable the Department of Finance and client agencies to operate effectively.

The division is responsible for the delivery of enterprise systems and business services, including finance, payroll, human resources, ICT platforms, and major transformation initiatives, such as the Department's ERP uplift program.

The First Assistant Secretary (FAS) Executive Assistant is a key position within the division, providing high-level executive assistant support that enables the FAS to effectively lead the division and achieve its objectives.

ABOUT THE OPPORTUNITY

• Organising seniors’ commitments by managing workflows, meetings, diaries and calendars to ensure priorities and deadlines are met in a dynamic environment.
• Coordinating meetings, invitations, and visit logistics, including the preparation of relevant supporting materials
• Supporting the preparation and quality assurance of briefs, correspondence and ministerial or executive-facing material.
• Coordinating travel arrangements including bookings and expense acquittals
• Developing and maintaining strong working relationships with a range of key internal and external stakeholders to optimise outcomes for Finance and senior leaders
• Ensuring divisional priorities, deadlines and actions are effectively tracked and progressed.

DETAILED VACANCY INFORMATION

For detailed information about this role, including the job specific capabilities, please refer to the downloadable vacancy pack, which can be accessed by clicking the hyperlink at the bottom of this page.

ELIGIBILITY ADVICE & CANDIDATE NOTES

• Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.
• Successful applicants will be required to undergo the process to obtain and maintain, or continue to hold the required security clearance level for the role as indicated in the downloadable job pack. All Finance staff are required to have a minimum baseline security clearance prior to commencement.
• We encourage and welcome applications from Aboriginal and Torres Strait Islander peoples, people with Disability, LGBTQI+ people, people from culturally and linguistically diverse backgrounds and mature aged people.

CONTACT INFORMATION

• For specific questions relating to this job vacancy (including requests for adjustments), please refer to the details on the contact officer located in the downloadable job pack.
• We can provide adjustments, including alternate formats of the application form, to the recruitment process for candidates including individuals with disability. If you require an adjustment to be made during the recruitment process (including alternate formats or have an enquiry about the support provided, please contact the Recruitment team via recruitment@finance.gov.au or call (02) 6215 1717 between 8:30am - 5:00pm AEST Monday to Friday.
• For questions relating to the online lodgement of your application, please email the Recruitment team via recruitment@finance.gov.au or call (02) 6215 1717 between 8:30am - 5:00pm AEST Monday to Friday.

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