Administration & Accounts Officer

Southwell Engineering are seeking an enthusiastic and motivated Administration & Accounts Officer to join our growing team in the Narellan area.

If you’re looking for a new rewarding opportunity and want to work for a company that genuinely values its people, this could be the role for you.

If you’re Sydney-based, have a strong can-do attitude, thrive in a team environment and align with our company values, we would love to hear from you.

About us

With over 80 years' experience, we are a proud Australian manufacturer. We design, install and service a wide range of material handling hoists and lifts all over Australia and New Zealand. We deliver engineering excellence, value, professional integrity, robust and dependable products and revel in providing complex solutions to a truly blue-chip client base.

About You

We are looking for someone who is eager to learn, wanting to grow within our business and has a positive attitude, ideally with the following attributes:

• Excellent computer skills, MS Office – Word and Excel, with a high level of accuracy

• Great communication skills – written and verbal with a confident and pleasant phone

• Strong attention to details and excellent organisational skills.

• Adapt quickly to changing priorities and the ability to work under pressure

• Ability to manage multiple and competing deadlines

• Proactive

Tasks & Responsibilities

Training and support will be provided across our internal systems and processes to help the successful candidate become confident in all aspects of the role.

• Provide administrative support across Sales, Finance, Operations, Service and Engineering, including assistance to internal stakeholders, customers and visitors.

• Manage general office administration, including document drafting, proofreading, filing, printing and distribution.

• Print and distribute engineering drawings as required. Other tasks as directed

• Coordinate office requirements including supplies, uniforms, equipment, safety services, events and general facilities management.

• Provide fleet administration, including registrations, insurance, inspections, fuel cards, tolls and claims.

• Provide freight administration, including coordinating bookings, tracking deliveries and liaising with freight providers as required.

• Manage calendars, scheduling, meetings, minutes, conferences and events.

• Coordinate travel bookings, including flights, accommodation, transport and other travel requirements as needed.

• Manage the service invoicing process, including preparing estimates, drafting invoices and issuing invoices to customers.

• Provide accounts administration including creditor data, customer setup, debtor follow-up and accounts payable checks.

• Maintain business systems, registers and databases, including Greentree, Pipedrive, FieldAware and other internal systems.

• Send customer compliance documentation, including Certificates of Currency and subcontractor statements.

• Assist with continuous improvement initiatives and other reasonable administrative duties as required by Management.