Facilities Assistant ESM

An excellent opportunity is available for a Facilities Assistant (ESM) to join the Services and Infrastructure Department at Australia's pre-eminent biomedical research institute.

About the Position
This is a hands-on Facilities Management (FM) role responsible for coordinating Essential Safety Measure (ESM) activities and participating in designated preventative maintenance programs within a medical research organisation to enable regulatory inspections, certifications and associated tasks in a timely and compliant manner.

Beyond compliance, the role involves facilities maintenance tasks, including providing support to technicians, material handling, using equipment like forklifts/EWPs, managing contractors, and assisting with directed project tasks.

Reporting to the Parkville Maintenance Supervisor, and working collaboratively with FM technicians and engineers, the successful candidate must possess excellent rapport building and communication skills and the diligence required to effectively resolve issues, offering a long-term career opportunity within an esteemed global institution.

Selection Criteria
Essential Knowledge and Skills:

• Hold relevant qualifications, experience and skillsets.
• Ability to apply education and training to conduct non-technical maintenance activities.
• Demonstrated capability to learn software systems for general activities including purchasing, asset maintenance, building management system, employee management etc.
• Demonstrated capability to comply with policy and guidelines through performing documented procedural process, including asset disposal and laboratory cleaning.
• Willingness to undertake forklift training arranged by WEHI as required.

Desirable skills:

• Experience in MS-Suite particularly Word, XL, Office 365 email and calendar
• Experience with elevated work platform (EWP)
• Forklift truck licence

Personal Qualities:

• Proven organisational skills that demonstrate the ability to prioritise tasks and respond to requests in a timely manner while paying careful attention to detail
• Demonstrated initiative to develop solutions to problems or challenges that emerge
• Demonstrated ability to act independently and exercise sound judgement
• A demonstrated ability to work effectively as a member of a small team and handle sensitive and confidential issues discreetly
• Excellent interpersonal skills including the ability to communicate with a variety of stakeholders in a positive and productive manner.

Terms of Appointment
This position is an ongoing role in a full time capacity. Salary is Professional Services Employee Level 4 ($78,121 - $82,911). Very attractive salary packaging options are available for general living expenses, meal entertainment, novated leasing and more. 12% superannuation payable, plus up to a further 5% after the first 6 months of service via our matching superannuation scheme.

General enquiries can be directed to ***********@wehi.edu.au.
A position description is available here.

How to Apply
Please apply by uploading your CV, cover letter and a document addressing the key selection criteria in pdf format.

Application Closing Date: Sunday 13 September 2026.

WEHI - Brighter together

WEHI is where the world's brightest minds collaborate and innovate to make discoveries that will help us to live healthier for longer. Our medical researchers have been serving the community for more than 100 years. We bring together people with different skills and experience who are committed to long-term discovery. Our teams of researchers are committed to solving the most complex health problems, making transformative discoveries for cancer, infectious and immune diseases, developmental disorders and healthy ageing.

WEHI is a place where people are able to shine. People who are inquisitive, who are committed, who are passionate. People who want to make a difference. And we are committed to ensuring they have the tools to flourish, personally and professionally. We are a community of researchers, students and professional service staff who work towards achieving discoveries that improve human health. We are driven by collaboration, curiosity and creativity. We are committed to making a positive difference to the lives of people in Australia and around the world. We are WEHI. We are brighter together.

WEHI's commitment to diversity and inclusion

At WEHI we strive to foster a flexible working environment that encourages individual differences and promotes collaboration and creativity. We recognise that talent does not sit within a single identifiable group in our society and that WEHI's ability to shape contemporary scientific thinking and deliver leading professional services relies on a diversity of thought within our organisation. Our action to promote gender equality has been recognised with an Athena SWAN Bronze Award from Science in Australia Gender Equity (SAGE) and we offer a range of support for women researchers.

Our commitment to celebrating diversity and addressing inequities is further demonstrated through our Diversity and Inclusion Strategy, Gender Action Plan, Reconciliation Action Plan and our WE-Pride network for LGBTQIA+ staff and students. We actively encourage applications from, people with a disability, culturally, religiously and linguistically diverse people and people with diverse genders and sexualities. Should you require support during the recruitment process due to special needs or consideration, please contact the People and Culture team.

WEHI's commitment to Indigenous employment

WEHI is working to create a future where Aboriginal and Torres Strait Islander peoples will be engaged at the scientific frontier, making exciting discoveries and decisions about the future of health in this country, and part of a leading professional services workforce supporting the realisation of these discoveries. We are committed to creating a culturally safe workplace and offering career development and leadership opportunities to First Nations staff and students. We strongly encourage any Aboriginal and Torres Strait Islander peoples to apply.