Senior Finance Officer/Assistant Accountant

Key Responsibilities:

• Accounts Payable, Receivable (AP/AR) and Vendor Management

o Process and post supplier invoices, ensuring all required management approvals are obtained.

o Maintain the Accounts Payable inbox and respond to urgent payment requests and vendor queries.

o Create and verify new vendor records, including validating bank details through EFTSure to reduce the risk of fraud.

o Liaise with vendors to resolve invoice, account and payment discrepancies.

o Prepare electricity wholesale/network counterparties invoicing data and follow up outstanding invoices.

o Liaise with the Customer Service team regarding customer chargebacks and refunds, including performing checks to confirm accuracy and approval.

o Manage vendor credit applications and follow up payment-related matters.

o Prepare concession invoices for government departments, perform sample checks of concession calculations and assist with annual concession audits.

• Cashflow and Treasury Support

o Maintain and update the daily cashflow statement.

o Monitor daily cash receipts/expenses and investigate discrepancies or unusual transactions.

o Monitor daily and monthly cash movements to ensure transactions are accurately recorded and sufficient funding is available.

o Distribute daily reports, including aged trial balance and cash receipts reports, to relevant stakeholders and business partners.

o Prepare and circulate high-level loan facility availability calculations, supported by detailed aged trial balance information, to shareholders and other relevant stakeholders.

• Financial Reporting and Reconciliation

o Complete bank reconciliations, employee expense claims and credit card reconciliations on a timely basis.

o Perform monthly Accounts Payable and Accounts Receivable reconciliations to ensure invoices are accurately recorded and overdue balances are investigated and explained.

o Prepare and post journals for commissions, concessions, prepayments, amortisation and other financial adjustments.

o Maintain the Fixed Asset Register, including recording asset additions, disposals, transfers and depreciation. Reconcile the Fixed Asset Register to the general ledger, and ensuring supporting documentation is retained.

o Update and maintain gas volume summaries and related supporting reports.

• Regulatory Compliance and Audit Support

o Provide support for regulatory and financial audits, including Victorian concession audits, annual statutory audits and the BDO semi-annual audit.

o Prepare supporting documentation and respond to audit queries as required.

• Other Ad-hoc tasks as required

Essential Skills and Experience

o Previous experience in an accounts payable, accounts receivable, finance officer, assistant accountant or similar finance role.

o Strong understanding of basic accounting principles, including journals, reconciliations, accruals, prepayments and general ledger coding.

o Experience processing supplier invoices, employee expense claims, credit card transactions and payment runs.

o Strong Cashflow management skills, including monitoring bank balances, understanding upcoming cash requirements, prioritising payments, and supporting short-term cashflow forecasting.

o Ability to prepare and update cashflow schedules, identifying timing differences, flag potential funding gaps early, and communicate cash requirements to management.

o Ability to complete bank reconciliations, AP/AR reconciliations and month-end support tasks accurately and on time.

o Strong attention to detail, with the ability to identify discrepancies, investigate issues and follow through to resolution.

o Good Excel skills, including working with large data sets, formulas, reconciliations and supporting schedules.

o Strong organisational skills and the ability to manage deadlines, competing priorities and recurring finance tasks.

o Clear communication skills, with the confidence to follow up stakeholders, resolve queries and escalate issues early.

o Ability to work independently once trained, while also contributing positively within a small finance team.

o A proactive, reliable and process-driven approach, with a willingness to improve processes and maintain accurate records.