Purchasing & Logistics Manager

Key position responsibilities (The duties that must be performed on a regular basis to accomplish the result.):

Key expected position results / outcomes:

Ensure purchasing practices are undertaken in accordance with specified Quality Standards and Howmet requirements.

• Ensure purchasing procedures, work instructions and processes meet Howmet’s requirements and conform to AS9100, IATF16949, IS09001, ISO14001 and Howmet procedures under ASAT, FBP, EHS and IMEX.

• Audit and update procedures and processes as required to ensure ongoing conformance. 

Undertake supplier management activities to ensure products and services are received by HFS on time, within budget and to agreed quality standards. 

• Monitor suppliers (domestic and international) and assist with the site’s inventory control activities to ensure that accurate quantities of stock are purchased at the correct price and delivered within specific timeframes. 

• Inventory levels maintained at a minimum level, through effective utilisation of just in time delivery arrangements with suppliers.   

• Meet the site’s days on hand (DOH) inventory value and on time delivery targets (OTD). 

• Provide the Finance Department with inventory forecasts as required

• Manage excess stock in accordance with Howmet policies. 

• Communicate any delays to lead times to relevant Department(s) and identify alternative solutions where necessary. 

Source, engage and approve raw material, finished goods and component suppliers in accordance with approved specifications.   

• Select reliable sources of supply, engaging complimentary suppliers and working with key suppliers to improve value delivered to the organisation. 

• Ensure suppliers are engaged in accordance with HFS purchasing protocol and agreements.

Ensure all intermediate and finished products are tested in accordance with internal standards and specifications. 

• Ensure wire samples are tested in accordance with site procedures

• Notify the Quality Department and Supplier in the event of a non-conformance result and ensure corrective actions are implemented.

Negotiate with existing suppliers, improvements to cost, quality, payment and delivery terms to ensure a more beneficial outcome and lowered risk profile for HFS. 

• Review all supplier arrangements on a periodic basis and negotiate outcomes that result in improved terms of business for HFS, thereby meeting Continuous Improvement Program (CIP) objectives. 

• Communicate significant price changes to the Sales, Finance and Manufacturing Departments in a timely manner. 

• Analyse vendor/supplier performance on a quarterly basis thereby improving the efficiency and effectiveness of the procurement process.  Advise suppliers of any performance issues and necessary corrective actions.   Escalate unresolved matters to the Operations Manager. 

Provide freight quotations for internal stakeholders as required. 

Provision of freight quotations, within established policies and procedures which optimise handling, storage and transport resources.    

Ensure that goods are received in accordance with approved site procedures. 

In conjunction with the Warehouse Supervisor, resolve any non conformances with received goods.  This pertains to product labelling, environmental and occupational health and safety issues. 

Manage the allocation of company property that is utilised by sub-contractors.

• Ensure sub-contractors in possession of HFS property have appropriate contracts in place.

• Ensuring a register is maintained to track allocations of HFS property. 

Undertake IMEX Import SPA functions

• Ensure Purchasing complies with all IMEX requirements 

• Audit shipments, or as directed by the IMEX ASAT requirement

• Review the Australian Customs Notification Emails and ensure this information is communicated to appropriate personnel. 

• Apply import permits as required.  This must be coordinated with the TFP and Customer Service.

• Ensure the IMEX Management Board (Import) is maintained

• Provide import IMEX training to appropriate personnel, including, but not limited to Customer Service, Purchasing & Warehouse. 

• Reconcile freight billing and import Customs Entry Declaration in the shipment logbook

• Assist in the investigation and resolution of any import issues with Freight Forwards or Government Agencies.  Ensure all matters are reported to the Director Global Trade Compliance, Transportation & Cargo Security.

Undertake other duties and responsibilities as reasonably required to support business and operational requirements.