Administration Assistant – Sarina Distillery

About Us

Wilmar Sugar Australia is part of Wilmar International, a leading global agribusiness with around 100,000 employees working across more than 30 countries and regions.

Across Australia and New Zealand, we operate two major business units, Sugar & Renewables and Sweeteners, employing 2,400+ people during peak/ seasonal operations with corporate offices in Melbourne, Brisbane, Townsville and Auckland.

As Australia’s largest raw sugar manufacturer and a top 10 global producer, Wilmar Sugar & Renewables runs eight sugar mills across North Queensland. We are also one of the nation’s largest generators of renewable electricity from biomass, a major producer of bioethanol, the largest sugarcane grower, and a key supplier of sustainable fertiliser and stockfeed.

About the Role:

As the Administration Assistant at our Sarina Distillery, you will be creating a welcoming first impression while keeping day-to-day operations running smoothly.

You’ll be responsible for coordinating accommodation and catering bookings, raising purchase orders for management, and keeping notice boards and site communications up to date. You’ll also handle monthly reconciliation of administrative expenses and play an important role in supporting contractors on site, helping manage PPE compliance and making sure everything runs safely and efficiently.

Working closely with contractors, site managers, employees, and admin teams across multiple sites, you’ll be a key point of contact and someone people rely on to stay organised and informed.

You’ll be joining a friendly and supportive team where everyone works well together. Based at reception, you’ll be the first point of contact on site, so strong communication skills and a welcoming, professional approach are essential. This is a hands-on role where no two days are the same.

Role Responsibilities:

Provide administrative support including bookings, purchase orders, travel coordination, and office suppliesDeliver a professional and welcoming reception experience as the first point of contact on siteCoordinate contractors and visitors, ensuring compliance with PPE and site requirementsMaintain accurate administrative processes, including expenses, mail, and site communicationsOrganising local molasses salesSupport a safe workplace by following procedures and assisting the wider team as needed

About you:

We are looking for someone who brings:

Essential:

Current driver’s licencePrevious experience in an administrative or office support roleProficient in Microsoft Office applicationsStrong communication and customer service skillsAbility to adapt to changing priorities and work environments

Desirable:

Experience in the sugar industry or similar industrial environmentCertificate III in Business AdministrationExperience working with contractors or in a compliance-focused roleDemonstrated commitment to learning and developing new skillsExperience supporting multiple teams or sites in an administrative capacity

Recruitment Process

Applications are assessed independently and on their individual merits against the requirements of the advertised role.

As part of our recruitment process, shortlisted candidates may be required to –

Complete interviews, assessments, reference checks and verification of qualifications, licences and work rights.Successful candidates will be required to satisfactorily complete any role-specific pre-employment checks, which may include a pre-employment medical assessment (including drug and alcohol screening).A National Police Check and other compliance requirements.

Due to the volume of applications received, only shortlisted candidates will be contacted. If you have not heard from us within four weeks of the job ads expiry, please consider your application unsuccessful.

We encourage you to apply for future opportunities with Wilmar that align with your skills and experience.

Wilmar Sugar & Renewables is an Equal Opportunity Employer.

Business unit Non seasonal