Executive Administration Officer

Job description
Agency Department of the Chief Minister and Cabinet Work unit Territory Regions - Big Rivers Region
Job title Executive Administration Officer Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $77,344 - $88,179 Location Katherine
Position number 34804 RTF 354284 Closing 05/07/2026
Contact officer Sean Hartley, Regional Director – Big Rivers on 08 8973 8590 or sean.hartley@nt.gov.au
About the agency https://cmc.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=354284
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.

Primary objective
Provide executive administration and secretarial support and coordination to the Regional Executive Director Big Rivers
Region and the Department of the Chief Minister and Cabinet Katherine office.

Key duties and responsibilities
1. Provide confidential executive support to the Regional Executive Director including managing the flow of

communications, organising travel and diary management.
2. Provide reception and hospitality support services within the Territory Regions Big Rivers office.
3. Liaise with other agencies to monitor issues and to ensure timely responses are given to all Ministerial correspondence.
4. Maintain effective working relationships with other government departments to ensure good flow of information,

cooperation on the preparation of submissions and the division of work in the public sector.
5. Provide project support to staff in the Work Unit regarding timelines, protocol, document formatting and operational

issues.
6. Provide support as required with procurement functions including travel arrangements, purchasing, liaising with

suppliers, organising payment and processing credit card transactions.
7. Provide executive and administrative support services to project groups and committees including arranging attendance

at meetings and maintaining relevant records.

Selection criteria
Essential
1. Demonstrated experience in working effectively in an executive administration support role, or equivalent.
2. Ability to work on several projects concurrently, prioritise workload, meet deadlines, be self-motivated with proven

ability to work independently and contribute as part of a team.
3. Ability to work effectively in a project support role displaying confidentiality, initiative and integrity.
4. High level of interpersonal and communication skills and ability to work effectively as part of a team.
5. An ability to interact effectively with people from diverse cultures.
6. Proven experience and skills in the use of computer software programs, including Microsoft Word, Excel, and email

applications

Desirable
1. An ability to use PowerPoint, and the Total Records Information Management (TRIM) system or similar.
2. An awareness of the economic, political, cultural and social environment in which the agency operates.