Major Events Assistant

The Major Events Assistant supports other members of the Major Events Team to deliver high-quality events, including the Department’s major events, along with a number of key internal events across the calendar.

About the department

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the division

The Communications Division collaborates with key stakeholders to strategically shape and deliver communication and community engagement opportunities.

The division is responsible for the delivery of communications on behalf of the department to support and improve Victoria's education.

The partnership allows the division to support the Victorian Government priorities in early childhood development, and school education. This includes engaging with the Department's workforce, supporting the implementation of policies and reforms, protecting, and strengthening the reputation of our education and providing communications support and advice to the Victorian Government.

The Public Communications Branch has responsibility for the department's external communications and provides communications advice and support to Ministers and senior executives.

The branch is responsible for media management, crisis communications, major events and speechwriting. The branch also identifies and delivers opportunities to generate positive publicity for Victoria's education system.

The Major Events Team develops, plans and delivers major departmental events and provides events management services and advice.

The Major Events Team is a team of event management specialists who work across portfolios and key areas of the department to deliver a range of high-quality major events annually.

The team works closely with other teams across the Communications Division to deliver events that are aligned to strategy and support the department's positive promotion of Victoria's education system.

About the role

The Major Events Assistant facilitates and supports the organisation of events aligned to the Department's business objectives, foster collaborative relationships with clients, suppliers, partner organisations and colleagues.

The Major Events Assistant supports other members of the Major Events Team to deliver high quality events, including the Department's major events, along with a number of key internal events across the calendar.

The Major Events Assistant requires a strong understanding of Department processes, proficiency in office and online event software, strong communication skills, detail focus and the ability to work collaboratively throughout all project touch points to produce successful outcomes.

The role will also be required to support other communications activities and work across multiple projects consecutively within the Major Events Team.

The Major Events Assistant reports to the Major Events Manager.

 Key responsibilities:

• Contribute to projects across areas such as event collateral, reporting and project progress tracking
• Maintain accurate and relevant databases/registers for tracking event registrations, evaluation and planning at the conclusion of major events
• Prepare documents including reports, presentations, spreadsheets, publications, power point documents, graphs and charts - all related to event and project activities
• Processing of all procurement documentation including requisitions, purchase orders and invoices
• Direct and monitor email correspondence as required
• Organise couriers, mail outs and event transportation as required

The successful candidate will demonstrate:

• experience in supporting on large government projects or major events
• excellent verbal and written communication skills
• high level attention to detail and ability to interpret and apply relevant policies to work
• strong interpersonal skills and commitment to delivering high quality outcomes for clients
• the ability to work on multiple projects and competing deadlines
• proficiency in the Oracle Finance System and software applications including Microsoft Word, Microsoft Excell and Power Point
• values driven

How to apply:

Applicants are required to submit a CV and cover letter (max 2 pages for cover letter) summarising their skills, relevant experience and suitability to the role in line with the duties, required capabilities and the Key Selection Criteria.

Further information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page.

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Brad Lowry - Manager, Major Events at **********@education.vic.gov.au.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Sunday 23 August 2026